Executive Assistant

Executive Assistant

Equinix is looking for an experienced Executive Assistant to provide professional and personal support to multiple executives. This take-charge individual will work to organize all aspects of work life, including calendar, travel, meetings, and events. This position requires strong experience in executive support at the most senior levels, polished communication skills, exceptional attention to detail, good judgment, business savvy and the ability to manage proactively within a very dynamic, fast-paced environment, with constantly evolving priorities.

Qualified candidates must be able to provide a high level of day-to-day executive support and be willing to do what it takes to get the job done. We are looking for a team player who is energetic, proactive, and hardworking. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to anticipate the needs of the executives and work independently with little supervision.

This person must be exceedingly well organized, curious, dynamic, a technology whiz, detail oriented, flexible, a quick study and must enjoy the administrative challenges of supporting a busy executive and function in a fast-paced environment. Most importantly, the candidate must be the kind of optimistic and solutions-oriented team-player that stakeholders value working with.

• Heavy calendar management: set appointments, prioritize & juggle appointments in the moment. Must be able to independently identify and resolve issues with calendar and schedule. Able to proactively anticipate sequencing of meetings
• Managing a global calendar with multiple time zones, sometimes for a single meeting
• Handling a complex travel and accommodation schedule using the internal Equinix travel program wherever possible (with need to juggle multiple requests in the moment and resolve scheduling issues)
• Organize complex domestic and international travel, thinking out of the box for creative ways to keep costs down
• Exercise sound judgment and discretion in handling confidential and sensitive information
• Meeting/event preparation, set-up and follow-up, including presentation proofing and edits
• Attend meetings as required and ensure action item follow-up
• Prepare expense reports, and review direct reports expenses, ensuring all expenses are accurate and within policy guidelines
• Process POs and actively handle to completion
• Plan and organize Operations leadership meetings and event planning
• Prepare for and support meetings, both telephone and in-person – often at the direction of Global Operations Chief of Staff
• Must know how to run all types of remote meetings using various platforms – Zoom, Teams, most prevalent
• Special projects as requested (ad hoc tasks)
• Assist in managing customer and employee relationships and meetings
• Must be able to work flexible hours on occasion
• Ability to interact with other C-level executives, board members, shareholders, employees, and clients
• Answer phones and screen calls
• Must be able to coordinate & work well with team of Equinix EAs and with internal support organization to develop positive and productive partnerships in support of the business

• 3+ years of administrative experience (or equivalent) required, with c suite executive level management support experience preferred
• Expert proficiency in MS Office - PowerPoint, Excel & Word is required
• Extraordinary attention to detail and a dedication to meeting expectations for quality and accuracy
• Excellent written and verbal communication skills
• Dedication to the highest degree of discretion and respect for confidentiality
• Highly organized and excellent at planning
• Previous work experience in a fast growth, international, technology company preferred
• Previous work experience at a global company preferred
• Knowledge of international travel booking protocols, visas and how to obtain most current information on country travel requirements
• May be required to travel domestically and internationally
• Maturity, solid judgment and the ability to interact with confidence with executive management

This is a hybrid role requiring regular…