Office Administrator

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrator position in our Dallas, TX office.

This position will work onsite at least 4 days per week.

The Office Administrator is responsible for the application of Firm policies and procedures in the areas of Financial Management;
Human Resource Management;
Facilities Management;
Systems Management;
Practice Management; and Marketing. The Office Administrator works closely with the Managing Partner to ensure the Firm/Office objectives are met and interacts frequently with the Regional Director
- Client Delivery and People Business Partners to assure that any issues that arise in the office are handled promptly. The Office Administrator recruits, supervises and oversees the professional development of the non-timekeeper staff and works with all Firm Administrative Department heads to ensure the smooth operation of the office.

The level of the above responsibilities may vary depending on local office location and may not be applicable to all Office Administrators. Some job functions may be delegated or performed by other departments within the Firm. Special projects may be assigned by the Regional Director
- Client Delivery, Senior Director
- Client Delivery and/or Chief Operations Officer (COO) on an as-needed basis. Essential job functions include:

• Help create a positive, welcoming, collegial work environment by leading and adhering to identified customer service, including DE&I best practices.
• Organize and manage Employee Appreciation Week.
• Plan and manage regular office appreciation activities, LINK Days and Esprit de Corps events.
• Plan annual United Way Campaign and/or other giving events, including community service events.
• Organize and plan office events, including hosting visiting leadership.
• Participate in surveys and assist in creating action plans to address improvements in areas of responsibility for direct reports, department and firmwide initiatives.
• Ensure the highest standard of customer service in:
  • Conference room setup
  • Internal/external visitor experience
  • Catering requests
  • Event coordination
  • EMS software auditing, reporting, and monitoring

• Responsible for making office aesthetics meet a high standard and ensuring all common areas and supply rooms are kept clean and well organized.
• Ensure furniture and equipment are operational.
• Oversee preventative maintenance including working with the Procurement department on contracting and scheduling in the following areas:
• Carpet, FF&E (ice machines)
• Modern Fold/Sky Fold walls
• Interior glass/window cleaning
• Create, manage, and update office Facilities Manuals.
• Manage Landlord and Vendor communications.
• Cleaning company coordination and audits.
• Building issues/shutdown.
• Recycling/trash issues.
• Tenant work orders.
• After hours HVAC.
• Internal/External Moves, Additions, Changes.
• Coordination and distribution of move materials.
• Manages office moves and office assignments.
• Manage Office Administration Services.
• Monitor and audit department logs.
• Oversee office/kitchen/catering supply ordering and monitoring of appropriate inventory.
• Manage mail digitization and distribution including local administration of:
  • Fed Ex/PS Ship/Walz
  • Incoming/Outgoing interoffice deliveries
  • Postage machine updates and…