Sr Administrative Assistant II, Pediatric Critical Care

Job Summary

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. The Senior Administrative Assistant II plays a vital role, providing advanced administrative and operational support to 12 faculty. Working under the guidance of the Lead Administrator, this position manages complex calendars, coordinates travel and expense reimbursements, oversees supply orders, supports virtual and in-person meetings and conferences, assists with presentation preparation, serves as a division time editor, processes MyTime for faculty, fellows, and administrative staff, manages M&M conferences, and coordinates Faculty Talks, ensuring smooth and efficient division operations.

Acting as a liaison with departmental support teams, you must demonstrate professionalism, discretion, and confidentiality, while effectively managing competing priorities in a fast-paced academic healthcare environment. This role offers an excellent opportunity for a highly organized and proactive professional to make a meaningful impact in a dynamic, collaborative academic setting.

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

• Education:
  
  High School Graduate or equivalent.
• Experience:
  
  4 years related work experience, or may consider higher completed education in lieu of experience.

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance with established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Security:
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO: UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.