Administrative Assistant - Kids Worship Arts

First Baptist Dallas is a thriving church community living for Jesus Christ. We have been serving and doing ministry for over 150 years. First Baptist Dallas was built on the Bible and continues its mission to “Transform the world with God’s Word…one life at a time.”We see Christ-centered professionals who want to join a team of disciplined and talented superstars committed to workiong together to accomplish our mission.

The Administrative Assistant for KWA will provide administrative support to the Kids Worship Minister and the Preschool Music Associate.

ESSENTIAL DUTIES Preparing weekly program materials, coordinating facility setup, supporting Sunday evening ministry programs

Managing music and media technology, communicating with families involved in the Music and Worship Ministry Coordinating events, managing budgets, soliciting bids, and maintaining organized ministry environments before and after weekly programs and special events

Create, edit, and proofread outgoing communications, including emails, newsletters, handouts, and other ministry materials

Manage and maintain ministry-related social media content and public communications

Prepare and organize materials, instruments, sheet music, and props for Sunday evening rehearsals and programs

Collect and maintain attendance records using Touchpoint Assist ministry leaders with volunteer cultivation, communications, and record management

Collaborate on tasks with Music and Worship and Kids Cove Ministry teams

Create and maintain spreadsheets, forms, multiple calendars, and other administrative documents

Build and maintain positive relationships with church staff, volunteers, parents, and community partners

Develop event plans that clearly outline objectives, timelines, locations, budgets, and support requirements

Coordinate with vendors, manage vendor agreements, and ensure timely payment processing

Oversee event logistics, including technology needs, equipment setup, staging, volunteer assignments, registration, and food arrangements

Perform other duties as assigned

Spiritual

Fully commmitted to the Mission and Core Values of First Baptist Dallas Fully committed to the Senior Pastor, Executive Pastor, and overall church ministry

Fully committed to biblical Christian principles and teachings professionally and personally

Fully committed to demonstrating characteristics that reflect a person of faith and a lifestyle of biblical integrity

Must be an active member of First Baptist Dallas Professional & Education (Certifications or Licenses)
Embody the Green Team Characteristics and work according to Operating Principles Should have 1 to 3 years of experience in advertising, marketing, or journalism

Must have a High School Diploma or GED Minimum of two years of administrative assistant experience preferred

Self-starter with the ability to anticipate needs and execute solutions promptly

Ability to thrive in a fast-paced environment

Strong organizational skills with the ability to prioritize and manage multiple projects simultaneously

Detail-oriented, analytical, efficient, and capable of solving problems while supporting creative teams

Characteristics

Excellent administrative skills

Strong communication skills

Event planning and execution abilities

Ability to learn and embrace technology

Flexible and adaptable in a dynamic environment

Interpersonal

Strong relationship-building skills

Ability to work effectively with parents and children while consistently enforcing ministry policies

Excellent written and verbal communication skills, both in person and over the phone

Ability to work independently and collaboratively within a team environment

Technology

Working knowledge of office equipment, including Mac computers, telephones, and copiers

Proficiency in Microsoft Office, Teams, and graphic design software (i.e. Canva, Photoshop, etc.)Experience with Shelby Next, Espace, and/or TouchPoint preferred

Ability to learn new software and technology systems

Familiarity with music and media management is a plus Experience using social media platforms for communication, promotion, and engagement

Experience with Pro Presenter and Planning Center preferred

Physical

Ability to sit and stand for 2-4 hours

Ability to work effectively using a personal computer for 2-4 hours

Must be able to lift up to 10 pounds
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