Lifestyle Coordinator

Responsibilities

• Provide day‑to‑day oversight of the Lifestyle Coordination line of service.
• Plan, coordinate and oversee HOA‐sponsored social events, programs and activities in accordance with approved budgets, policies and timelines.
• Develop a comprehensive annual lifestyle calendar, prepare event‑specific budgets, monitor income and expenses for individual events and provide monthly financial reporting.
• Maintain accurate annual financial records for all events and ensure compliance with the approved Association budget.
• Collaborate closely with the Community Manager, Board of Directors, resident committees and community volunteers to plan and execute successful events and programs.
• Provide professional administrative support and guidance to the Board of Directors, including assistance with board meetings, annual meetings, homeowner orientations and related administrative functions.
• Solicit bids for special projects and submit work orders for emergency services, repairs and event‑related needs as required.
• Attend all Association‑funded and supported events to provide on‑site coordination and support.
• Create, implement and manage promotional and advertising plans for events, programs and sponsors, including flyers, website content, email blasts, newsletters and social media platforms (HOA website, Facebook and Instagram).
• Identify, solicit and maintain relationships with community sponsors and partners to support lifestyle programming and community initiatives.
• Maintain complete, accurate and up‑to‑date activity calendars in both paper and online formats, along with organized event files and documentation.
• Purchase event supplies, decorations, refreshments and related materials as needed; track expenses and provide monthly expense reporting.
• Assist on‑site staff as needed with administrative duties, board and annual meetings and homeowner orientations.
• Oversee amenity inspections—particularly amenities used for lifestyle programming—as well as amenity access coordination and amenity rental management.
• Maintain positive working relationships with Board members, homeowners, residents, vendors and business partners; respond promptly to requests in accordance with company policies and customer service standards.
• Promote resident engagement and foster a strong sense of community involvement.
• Ensure all safety policies and procedures are followed during events and daily operations.
• Maintain a regular on‑site presence Monday through Friday, excluding approved PTO, company holidays or authorized flexible scheduling.
• Prepare and present a monthly Lifestyle Report to the HOA Board of Directors and Community Manager.
• Perform special projects and other duties as assigned.

• Positive attitude and excellent customer service and organizational skills.
• Ability to manage multiple tasks and a variety of priorities.
• Effective communication and interpersonal skills.
• Experience with Microsoft Excel, Office, Word and Google Docs and comfortable working online and in various databases.
• Ability to exercise discretion and independent judgment.
• Must have experience with marketing and special event planning.

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