Administrative Specialist

Administrative Specialist

Eagle Metal is a leading manufacturer of connector plates and provider of truss and panel design software nationwide. We're proud to be a growing company rooted in two core values: a Warrior's Spirit — to work hard, innovate, and persevere — and a Servant's Heart — to treat others with respect and always give that extra effort to help customers succeed.

We're currently seeking a detail-oriented and trustworthy Administrative Specialist to support our administrative work in our Dallas location. This role is ideal for someone who is organized, can multi-task and has enjoys interacting with customers and vendors. Any experience handling in office IT support, or helping manage an IT ticketing system is a plus.

Key Responsibilities

• Answer phones and direct phone traffic
• Collect and sort daily mail
• Receive and process vendor invoices
• Reconcile vendor invoices and POs
• Keep track of and order office supplies and consumables
• Assist in other data collection and reporting, as assigned
• Assist in planning and running company events
• Assist assigned department with administrative duties, that may include mailing, compliance, scheduling or other assigned tasks.
• Direct assignments of recurring reporting, such as receivables, collections, POs, etc.
• Assist in booking travel
• Assist in booking meals and catering
• Assist in monitoring and directing incoming departmental requests
• Performs other related duties as assigned.

Why Join Eagle Metal?

Eagle Metal offers more than a job—it provides an opportunity to contribute to a growing organization built on integrity, craftsmanship, and service. The team is collaborative, mission-driven, and focused on solving real-world challenges in the structural component industry. This role plays a key part in supporting executive leadership and the company's ongoing momentum.

Requirements

Job Requirements

• High school diploma or equivalent
• Minimum of five years' experience in administrative or support roles
• Demonstrated proficiency in Microsoft Office Suite; ability to learn proprietary systems (EMS)
• Excellent written and verbal communication
• Strong organizational skills and attention to detail
• Proven ability to manage sensitive and confidential information with discretion
• Dependability, flexibility, and professionalism in high-trust, high-responsibility settings
• Embodiment of a Warrior's Spirit and a Servant's Heart in daily work