Office Manager

Location: On-Site

Duration: 20 week contract

Target Start: August 2026

About the Role:

We are seeking an experienced Executive Assistant / Office Manager to provide high-level executive support while ensuring the seamless day-to-day operation of a busy office environment. This is a fast-paced, highly visible role requiring exceptional organizational skills, professionalism, and the ability to manage multiple priorities with confidence.

The ideal candidate thrives under pressure, is proactive in solving problems, and excels at coordinating executive schedules, office operations, and large-scale meetings and events.

Key Responsibilities:

• Manage complex and frequently changing executive calendars, coordinating meetings and priorities across multiple stakeholders.
• Serve as the primary point of contact for executive communications by screening calls, emails, and visitors with professionalism, discretion, and confidentiality.
• Coordinate domestic travel arrangements and prepare monthly expense reports using Oracle.
• Plan and execute on-site meetings and events ranging from small team meetings to gatherings of 85+ attendees.
• Coordinate meeting logistics including catering, room setup, audiovisual support, and vendor management.
• Troubleshoot event, technology, and logistical issues in real time to ensure successful meeting execution.
• Maintain relationships with building management, vendors, and service providers.
• Manage office operations including ordering office and kitchen supplies, monitoring inventory, and coordinating facility-related needs.
• Maintain a professional and welcoming reception area while creating a positive experience for employees, clients, and visitors.
• Provide administrative support to leadership while balancing competing priorities in a dynamic environment.

Required Qualifications:

• Previous experience supporting senior executives in an Executive Assistant or Administrative Assistant role.
• Experience coordinating large-scale meetings, executive events, or corporate functions.
• Strong calendar management, travel coordination, and expense reporting experience.
• Demonstrated ability to manage multiple priorities with minimal supervision.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Professional demeanor with the ability to maintain confidentiality.
• Comfortable working on-site and being actively involved during meetings and events.

Technical Skills:

• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
• Oracle Expense and Travel Management
• Google Meet
• Microsoft Teams
• Zoom

Ideal Candidate:

We're looking for someone who is:

• Calm and composed in fast-paced, high-pressure environments.
• Resourceful, proactive, and able to work independently.
• Comfortable troubleshooting unexpected issues during meetings and events.
• Highly organized with exceptional attention to detail.
• A polished communicator who builds strong relationships with executives, vendors, and guests.
• Flexible, dependable, and committed to providing outstanding executive and office support.
• This is an excellent opportunity for an experienced administrative professional who enjoys supporting executive leadership while creating a seamless office and meeting experience.