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Executive Assistant – CEO
Job in
Dallas, Dallas County, Texas, 75215, USA
Listed on 2026-07-20
Listing for:
Jobtailor
Full Time
position Listed on 2026-07-20
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management, Business Administration -
Business
Office Administrator/ Coordinator, Administrative Management, Business Administration
Job Description & How to Apply Below
- Manage and optimize the CEO's calendar, balancing competing priorities and ensuring effective use of time.
- Coordinate travel, including itineraries, accommodations, transportation, and meeting logistics.
- Prepare, edit, and organize presentations, correspondence, reports, and other executive materials.
- Serve as a primary point of contact for the CEO, screening inquiries and directing requests appropriately.
- Manage confidential information with the highest level of discretion and professionalism.
- Coordinate executive leadership meetings, senior leadership meetings, board-related activities, and strategic planning sessions.
- Prepare agendas, compile materials, document action items, and follow up on key deliverables.
- Assist with executive communications and ensure timely follow-through on commitments and priorities.
- Conduct research, gather information, and prepare briefing materials to support executive decision-making.
- Serve as the primary onsite contact for office operations and facilities-related needs.
- Coordinate office logistics for executive and senior leadership meetings held in the Dallas office.
- Manage relationships with office vendors, service providers, and building management.
- Support office supplies, equipment, meeting space readiness, and general workplace operations.
- Help coordinate internal events, leadership offsites, and employee gatherings.
- Partner with internal stakeholders to ensure a positive and professional office environment.
- Track action items and help drive accountability for executive and leadership team initiatives.
- Assist with special projects that support organizational priorities and business objectives.
- Identify opportunities to improve administrative processes, communication flow, and operational efficiency.
- Support additional executives or cross-functional teams as needed.
- 7+ years of experience supporting C-level executives in an Executive Assistant, Executive Business Partner, or similar role.
- Executive presence and the ability to build trusted relationships with senior executives, board members, and external stakeholders.
- Demonstrated ability to manage complex calendars, travel arrangements, and executive priorities.
- Exceptional organizational, written, and verbal communication skills, with strong attention to detail and follow-through.
- Strong judgment and ability to handle sensitive and confidential information.
- Ability to anticipate needs, exercise sound judgment, solve problems proactively, and manage multiple priorities in a fast-paced, evolving environment with minimal direction.
- Strong technical ability in MS Office Suite
- A plus if you have:
Healthcare, health insurance, or health tech experience.
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