Receptionist, Administrative​/Clerical

Responsibilities

• Welcome clients and visitors with a warm, professional, and friendly demeanor.
• Serve as the first point of contact for the office, creating a positive first impression.
• Answer and direct incoming phone calls professionally and efficiently.
• Perform basic call screening to determine whether inquiries align with the firm's practice areas before routing to the appropriate team.
• Offer refreshments and assist guests upon arrival.
• Coordinate conference room scheduling and meeting room availability.
• Process returned mail, assist with outgoing mailings, and update client information as needed.
• Support various departments with administrative projects and office tasks.
• Help maintain office supplies, stock common areas, and assist with general office support.
• Keep the reception area, lobby, and conference rooms organized and welcoming.

• Previous receptionist, front desk, administrative assistant, or customer service experience preferred.
• Outstanding attendance, dependability, and accountability.
• Friendly, polished, and professional with a genuine hospitality mindset.
• Excellent verbal and written communication skills.
• Comfortable working in a busy office environment.
• Proficiency with Microsoft Outlook, Word, and basic computer applications.
• Strong organizational skills with the ability to multitask and prioritize responsibilities.
• Positive attitude and willingness to assist wherever needed.

• The ideal candidate genuinely enjoys helping others and creating a welcoming experience for everyone who walks through the door. They are dependable, proactive, and thrive in a professional office environment where customer service and teamwork are highly valued.
• This person is comfortable balancing multiple responsibilities, enjoys interacting with clients, and takes pride in being the face of the organization while supporting the team behind the scenes.

• Join a collaborative, team-oriented office.
• Work in a professional, welcoming environment.
• Opportunity to contribute beyond the front desk through meaningful administrative support.
• Stable position with a respected organization that values exceptional customer service.