Front Desk Coordinator Dallas, TX

Front Desk Coordinator

We are looking for an experienced and resourceful Front Desk Coordinator to support daily office operations. This contract-to-permanent position is ideal for someone who enjoys creating an organized, welcoming workplace while balancing front desk support, vendor coordination, and office logistics. The person in this role will help maintain a smooth employee and visitor experience, contribute to workplace events, and support consistency across multiple office locations.

Responsibilities:

• Welcome guests, employees, and visitors with professionalism while managing front desk activity and ensuring a positive on-site experience.
• Oversee incoming calls, direct inquiries appropriately, and manage a multi-line phone system with accuracy and courtesy.
• Coordinate mail, deliveries, and outbound shipments, keeping distribution processes organized across office locations.
• Build and maintain relationships with service providers, negotiate pricing when needed, and help ensure facilities services meet operational standards.
• Monitor office inventory, replenish workplace supplies, and arrange maintenance for equipment to keep the office fully functional.
• Manage access procedures such as visitor check-ins, badges, and related security documentation to support a safe workplace.
• Maintain seating records, assist with workspace planning, and coordinate room or space reservations as business needs change.
• Partner with HR and internal stakeholders to help organize team gatherings, offsite meetings, and culture-focused events.
• Provide support for other company offices by coordinating vendor needs, addressing facilities requests, and traveling periodically when in-person assistance is required