Athletics Development Assistant; HR Coordinator

Athletics Development Assistant

The athletics development assistant for development and external affairs reports to the assistant athletics director of development. This position is instrumental in managing the administrative components of the SMU athletics development office and external affairs team while serving as the primary liaison to the lettermen's association.

Duties and responsibilities include but are not limited to managing the contact outlets (phone and e-mail) for the SMU athletics development office, managing the athletics database (paciolan) including gift entry and database hygiene, reconciling the athletics database and the university's database (blackbaud/bbec), executing all gift acknowledgments, and providing event and project support. This position will also help the department head of athletics development with administrative responsibilities including travel requests, expense reports, and donor meeting contact reports.

essential functions include managing the phones and e-mail accounts, providing quality control to ensure that all donors inquiries are answered and resolved in a timely manner, greeting visitors upon arrival, scheduling weekly team meetings and quarterly committee meetings, and providing agendas and fundraising reports for these meetings. Ordering office supplies, assisting development officers with booking travel, submitting expense reports via sap concur and crafting invoices, working collaboratively with other administrative assistants across campus, including the athletic director's administrative assistant for scheduling requests and other needs, managing the athletics database (paciolan) which includes, but is not limited to running fundraising reports, compiling lists of donors/lapsed donors, processing donations and season ticket purchases, data integrity checks and supporting the team in other database-related measures, managing gift entry and reconciliation between paciolan and blackbaud databases, managing priority point ranking, responsible for generating and distributing gift acknowledgments and thank you cards, support SMU athletics development's team event operations including home football and men's basketball games and other donor events throughout the year.

Lettermen's association liaison: work with the lettermen's association to book spaces for quarterly meetings, record and disseminate meeting minutes, assist with inquiries related to complimentary lettermen's association member tickets, provide administrative support to subcommittees including the hall of fame induction committee and silver anniversary mustang award committee on nomination process, including nominee profiles and meetings to cast votes for inductees.

Position requires regular evening or weekend work for athletic events.

qualifications education and experience: a high school diploma or equivalent is required. A bachelor's degree, preferred. A minimum of two (2) years of experience is required. Previous administration experience preferred. Experience in athletics development or a non-profit desired.

Knowledge, skills and abilities:

candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the university. Must also demonstrate strong written communication skills. The ability to develop and maintain effective relationships with a wide range of constituencies is essential. A strong customer service orientation is essential. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions.

Must also have strong organizational, planning, and time management skills. A strong focus on attention to detail is essential. Candidate must demonstrate proficiency with microsoft office suite. Experience with paciolan/pac funds preferred. Experience with blackbaud bbec or salesforce desired. Physical and environmental demands: sit for long periods of time.