Athletics Development Assistant; HR Coordinator

Athletics Development Assistant

Hourly Range: $23.08 per hour

SMU’s more than 12,000 diverse, high‑achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.

SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence.

Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest‑growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact.

SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.

Development and External Affairs (DEA) supports SMU by securing funding for University priorities; by promoting meaningful involvement in the life and work of the University; by heightening international, national, state and local awareness of SMU; and by supporting the enrollment of a diverse and able student body.

DEA comprises the offices of the Office of the Senior Vice President, Annual Giving and Alumni Relations, Development Services, Program Services and Donor Relations, Marketing and Communications, Principal and Major Gifts, and School and Project Development.

SMU continues to leverage the benefits from the largest fundraising campaign in its history to achieve dramatic increases in academic quality and impact.

The Athletics Development Assistant for Development and External Affairs reports to the Assistant Athletics Director of Development. This position is instrumental in managing the administrative components of the SMU Athletics Development office and External Affairs team while serving as the primary liaison to the Lettermen’s Association.

Duties and responsibilities include but are not limited to: managing the contact outlets (phone and e‑mail) for the SMU Athletics Development office, managing the Athletics database (Paciolan) including gift entry and database hygiene, reconciling the Athletics database and the University’s database (Blackbaud/BBEC), executing all gift acknowledgments, and providing event and project support. This position will also help the department head of Athletics Development with administrative responsibilities including travel requests, expense reports, and donor meeting contact reports.

Manage the phones and e‑mail accounts. Provide quality control to ensure that all donors inquiries are answered and resolved in a timely manner. Greet visitors upon arrival. Schedule weekly team meetings and quarterly committee meetings, and provide agendas and fundraising reports for these meetings. Order office supplies.

Assist development officers with booking travel, submitting expense reports via SAP Concur, and crafting invoices. Work collaboratively with other administrative assistants across campus, including the Athletic Director’s administrative assistant for scheduling requests and other needs.

Manage the Athletics database (Paciolan) which includes, but is not limited to: running fundraising reports, compiling lists of donors/lapsed donors, processing donations and season ticket purchases, data integrity checks and supporting the team in other database‑related measures. Manage gift entry and reconciliation between Paciolan and Blackbaud databases. Manage priority point ranking.

Responsible for generating and distributing gift acknowledgments and thank‑you cards.

Support SMU Athletics Development's team event operations including home football and men’s basketball games and other donor events throughout the year.

Lettermen’s Association Liaison: work with the Lettermen’s Association to book spaces for quarterly meetings, record and disseminate meeting minutes, assist with inquiries related to complimentary…