Executive Assistant

Executive Assistant

We are looking for a highly organized Executive Assistant to support senior leadership in Dallas, Texas. This contract opportunity is ideal for someone who thrives in a fast-paced service environment and can balance executive support, office coordination, and special projects with professionalism and discretion. The role requires strong judgment, attention to detail, and the ability to manage both routine administrative work and time-sensitive requests.

You will play a key part in keeping daily operations running smoothly while providing dependable support to the executive team.

Responsibilities:

• Deliver day-to-day administrative support for executive leadership, ensuring schedules, communications, and priorities are handled efficiently.
• Coordinate cross-functional administrative activities and help keep executive team projects and workflows on track.
• Prepare and manage operational documentation such as expense submissions, payment-related requests, invoice processing, and other recurring support tasks.
• Run business-related and occasional personal errands for executives while maintaining professionalism and responsiveness.
• Organize records, safeguard sensitive information, and handle confidential matters with a high level of discretion.
• Assist with the intake and tracking of consigned items and artwork, helping ensure proper movement and documentation.
• Oversee office supply levels, maintain kitchen and breakroom inventory, and support a well-organized workplace environment.
• Manage mailroom and shipping activities, including incoming deliveries, outbound packages, courier coordination, and internal distribution.
• Arrange logistics for meetings and events by securing space, ordering refreshments, preparing technology, and coordinating room setup and cleanup.