Executive Assistant to Chief Executive Officer; CEO

Executive Assistant to the Chief Executive Officer (CEO)

Job Title:

Executive Assistant to the Chief Executive Officer (CEO)

Company:
Loenbro, LLC

Location:

Dallas, Texas (Onsite)

Reports to:

Chief Of Staff

FLSA Classification:
Exempt

Job Summary

We are seeking a highly strategic and proactive Executive Assistant to the CEO who serves as a trusted partner and force multiplier, enabling the CEO to focus on the company's highest-value priorities. This role requires exceptional judgment, discretion, executive presence, and the ability to anticipate needs, synthesize complex information, and drive organizational follow-through. The ideal candidate operates with urgency, professionalism, and confidence, acting as an extension of the CEO in managing time, communications, preparation, and coordination of critical business initiatives.

Essential Job Responsibilities

Own and optimize the CEO's calendar and time, serving as a strategic gatekeeper who aligns priorities, resolves conflicts, and ensures the CEO is prepared for all meetings, engagements, travel, and executive reviews.

Act as an extension of the CEO in managing communications, including email triage, drafting executive-level correspondence, facilitating follow-up, and ensuring critical matters receive timely attention.

Coordinate all executive travel including scheduling aircraft and pilots, site visits, speaking engagements, and logistics, ensuring seamless execution and alignment with business objectives.

Facilitate executive meetings by managing agendas, documenting key decisions, tracking action items, and ensuring execution of agreed-upon outcomes.

Anticipate issues, opportunities, and organizational dynamics by maintaining awareness of company priorities, stakeholder relationships, and emerging business needs; proactively recommend solutions and required actions.

Handle highly confidential information with the utmost discretion and professionalism.

Build and maintain strong relationships with board members, executive leaders, customers, vendors, and other key stakeholders on behalf of the CEO.

Supporting other executives (COO, CSO, and CFO) as needed

Other duties may be assigned as needed to support executive leadership and business operations.

Minimum Qualifications

Required:

5+ years of experience supporting a CEO, President, Founder, or other C-suite

Exceptional organizational, project management, and time management skills with the ability to manage multiple priorities in a fast-paced environment.

Outstanding written and verbal communication skills with the ability to interact professionally across all levels of the organization.

Preferred:

Industry experience is preferred.

Bachelor's or Master's degree preferred

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Indoor office setting with controlled temperature.

Potential visits to outdoor industrial sites with exposure to weather extremes.

Potential exposure to noise, dust, chemicals, or other environmental factors.

Travel requirements: up to 10% of time.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

Medical, dental, and vision insurance

401(k) retirement plan with company match

Paid time off (PTO) and holiday pay

Life and disability insurance

Professional development and training opportunities

Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you're ready to be part of a company that LEADS by:

Living with Integrity

Exceeding Expectations

Acting with Urgency

Delivering Excellence

…we want to hear from you.

Loenbro is an Equal Opportunity Employer