Executive Assistant (Dallas, TX) - Austin Industries

Executive Assistant (Dallas, TX) - Austin Industries

Job Category
:
Administrative

Requisition Number
: EXECU
032539

• Posted :
  July 16, 2026
• Full-Time

Showing 1 location

Austin Industries is one of the nation’s largest, most diversified U.S.

-based construction companies. With more than 8,000 employee-owners, Austin Industries provides nearly everytype of civil, commercial and industrial construction services through the expertise of our operating companies:
Austin Bridge & Road, Austin Commercial and Austin Industrial.

Austin Industries has an outstanding opportunity for an Executive Assistant to the CEO at our corporate headquarters in Dallas, Texas
. The Executive Assistant to the CEO provides high-level support, fosters positive relationships with employee-owners, clients, and suppliers. This role also assists senior management departments.

Responsibilities:
Executive Support:

• Provide high-level administrative support to the CEO as well as other senior leaders of the company.
• Support the CEO with logistics and preparation for high-level meetings (e.g., Board of Directors, Leadership Retreats, Key Managers), including compiling materials, coordinating venues, assisting with technology, and adjusting schedule as needed.
• Interface with key personnel throughout the company to maintain a congenial working relationship with employee-owners, outside clients, and suppliers.
• Open offices, prepare workstations, and review communications (emails, calls, calendars) daily to flag urgent items.
• Maintain executive calendar, schedule appointments for luncheons, meetings, etc. and screen all proposed meetings.
• Coordinate arrangements for company meetings including obtaining meeting space, notifying attendees, scheduling catering, etc.
• Conduct research to keep senior leaders of the company up to date on items pertinent to Austin Industries
• Screen visitors and callers to avoid unnecessary burdens on the CEO’s time
• Handle travel arrangements for the CEO. Contact travel agency, schedule flights, hotels and car rentals. Provide detailed itinerary for reference.
• Schedule the conference room for management courses; follow up to assure participant’s attendance at scheduled seminars.
• Communicate regularly with executives, CFO admin, and Key Managers for PTO and Out of Office notification/planning if necessary.
• Serve as a contact/resource to provide information pertaining to various special events and employee-owner-related functions.
• Assist in the preparation of special projects, projects include power point presentations, departmental budgets, manuals, or classroom materials

Office & Operations:

• Liaise with Operations, People Dept., Legal, and IT to support planning, initiatives, and communication.
• Maintain shared folders and manage document filing, distribution, and security.
• Oversee the boardroom and copy room to ensure proper functionality.
• Manage office supplies (letterhead, envelopes, etc.) and breakroom supplies.

Event Management:

• Serve as the point of contact for internal and external stakeholders, managing access to the CEO.
• Schedule and coordinate meetings, luncheons, and special events, including logistics and catering.

General Support:

• Serve in an  as needed  capacity as back-up to other departments.
• Engage in ongoing professional development to stray current with business tools and practices.
• Perform other duties as assigned.

Qualifications:

• Seeking at least five years  comparable executive support experience
• Background should include preparation of spreadsheets, graphs and charts, desktop publishing, and presentation materials
• Expertise in the Microsoft Office Suite, excellent verbal and written skills, and strong organizational skills
• Professional, upbeat, energetic, takes initiative, dependable, and takes pride in work
• Must be extremely efficient, organized and resourceful
• Ability to work overtime as needed

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan.
We are proud to be a 100% Employee-Owned Company (ESOP)!To learn more about our employee-ownership structure, please go to .

Austin Industries is an Equal Opportunity Employer.

Austin…