Administrative Assistant II (226 Days

Position: Administrative Assistant II (226 Days)
* Organize and process construction and professional services contracts for the Bond Program with an emphasis on prioritizing tasks and time

* Compose and process technology contracts and customized supplemental service agreements for the Bond Program with an emphasis on prioritizing tasks and time

* Interact with the program manager(s) by using workflow and protocol

* Knowledge of various contract forms that monitor compliance

* Ensure the proper processing of District forms

* Process check requests for the Bond Program such as but not limited to, government agencies, attorney fees, and other operational areas

* Assist with the organization and management of contract and payment files

* Perform requisition entry and receiving for the Bond Program

* Time and date stamp all insurance certificates received through the mail and forward to Risk Management

* Respond to payment and performance bond requests from contractors and sub-contractors

* Offer clerical assistance as needed for procurement and operations

* Provide Notary Public services as needed for procurement and operations

* Assist with reception desk, phone system, scheduling of conference rooms, and meetings as needed

* Help with distribution of incoming mail and preparation of outgoing mail

* Participate in the quality control and review of invoices for Construction Services
- Accounts Payable

* Respond to inquiries from employees and/or the public in an accurate, knowledgeable, and efficient manner

* Advise supervisor of all inquiries that cannot be personally handled

* Provide regular feedback to supervisor regarding the status of projects or issues

* Maintain and adhere to ethical business practices

* Perform all other tasks and duties as assigned

* High School Diploma from an accredited school (USA equivalent) with related training

* Associate's degree from an accredited university (USA equivalent) in a related field preferred

* Five years of related experience and/or training or equivalent combination of education and experience (Associate or bachelor's degree preferred from an accredited university (USA equivalent)

* Computer skills, specifically, familiarity with Microsoft Windows, Microsoft Office Professional, and statistical accounting software application

* Effective interpersonal skills to interact with all levels of employees, staff members, and the general public

* Must be a task-oriented self-starter with the ability to perform with a high degree of accuracy

* Planning, problem-solving and investigative skills as required to research inquiries

* Ability to coordinate multiple projects and assignments with a high degree of flexibility is required