Administrative Assistant II (226 Days

• Organize and process construction and professional services contracts for the Bond Program with an emphasis on prioritizing tasks and time
• Compose and process technology contracts and customized supplemental service agreements for the Bond Program with an emphasis on prioritizing tasks and time
• Interact with the program manager(s) by using workflow and protocol
• Knowledge of various contract forms that monitor compliance
• Ensure the proper processing of District forms
• Process check requests for the Bond Program such as but not limited to, government agencies, attorney fees, and other operational areas
• Assist with the organization and management of contract and payment files
• Perform requisition entry and receiving for the Bond Program
• Time and date stamp all insurance certificates received through the mail and forward to Risk Management
• Respond to payment and performance bond requests from contractors and sub-contractors
• Offer clerical assistance as needed for procurement and operations
• Provide Notary Public services as needed for procurement and operations
• Assist with reception desk, phone system, scheduling of conference rooms, and meetings as needed
• Help with distribution of incoming mail and preparation of outgoing mail
• Participate in the quality control and review of invoices for Construction Services
  - Accounts Payable
• Respond to inquiries from employees and/or the public in an accurate, knowledgeable, and efficient manner
• Advise supervisor of all inquiries that cannot be personally handled
• Provide regular feedback to supervisor regarding the status of projects or issues
• Maintain and adhere to ethical business practices
• Perform all other tasks and duties as assigned

Schedule:

Full-time

Minimum Salary: 49,650.00

Median Salary: 63651.00

Job Posting:
Jul 21, 2026