Office Services Professional

Description

Office Services Professional

Dallas, TX

• Serve as the primary point of contact for all employees, visitors, vendors, and guests entering the office.
• Maintain a consistent and professional presence at the front desk during scheduled working hours (8:00 am to 5:00 pm).
• Monitor conference room calendars and proactively identify meetings with expected external guests.
• Register guests in the building visitor management system and maintain accurate guest registration records.
• Maintain awareness of activity within the reception and visitor areas.

• Answer and route incoming phone calls professionally and promptly.
• Monitor and respond to or appropriately route general office voicemails.
• Take clear and accurate messages when necessary.

• Pick up incoming mail and packages daily
• Sort and distribute incoming mail and packages to the appropriate employees or departments.
• Maintain Fed Ex/UPS log.
• Receive and appropriately route courier, vendor, and office deliveries.
• Scan checks and designated mail items on the same business day they are received.
• Update and maintain accurate check and mail logs.

• Provide administrative support to various operational departments as needed
• Assist with data entry, document preparation, spreadsheet updates, scanning, filing, and record maintenance.
• Assist with scheduling, calendar coordination, and basic meeting logistics when requested.

• Demonstrate professionalism, organization, and attention to detail.
• Maintain appropriate front desk coverage and prioritize reception responsibilities before non-urgent administrative tasks.
• Maintain confidentiality when handling sensitive company, employee, financial, or departmental information.
• Follow established procedures and directions consistently.
• Take ownership of assigned responsibilities and follow tasks through to completion.
• Assist with additional administrative and office-related duties as assigned.

• Previous related experience required
• Professional presence in both demeanor and appearance
• Proficient in Microsoft Excel and Word and general computer skills.
• High school diploma or equivalent
• Excellent written and communication skills
• Excellent administrative and organizational skills
• Must be able to work Monday thru Friday 8:00 am
  -5:00 pm

• Stand or Sit
  - Continuously standing and sitting throughout the day
• Walking
  - Continuously walking throughout the day
• Use hand/ fingers
  -Constantly operates a computer and other office productivity machinery.
• Carry Weight
  - Frequently carry supplies, i.e. boxes, etc. up to 30lbs