Administrative Coordinator

Salary Range Up to $4,875 monthly, $58,500 annualized working 30 hours per week, Dependent on Qualfications

Pay Basis

Pay Basis Monthly

Position Status

Position Status Regular full-time

Posting Open Date 08/07/2026

Open Until Filled Yes

Desired Start Date 09/07/2026

The Administrative Coordinator provides high-level, complex, and confidential administrative support to the Director of Sleep and Innovation Laboratories at the Center for Brain Health, University of Texas s position plays a central role in enabling the efficient execution of the director’s academic, research, administrative, public outreach, and strategic responsibilities. The Administrative Coordinator manages a high-volume and frequently shifting portfolio of activities, including executive scheduling, travel logistics, communications, meeting preparation, event coordination, financial and procurement support, technical and social media management, and liaison functions with internal and external stakeholders.

The role requires sound judgment, discretion, exceptional organizational ability, and the capacity to manage multiple priorities in a fast-paced academic and research environment. This position serves as a key coordination point across university leadership, faculty, staff, students, external collaborators, donors, media partners, and other professional constituencies.

Minimum Education and Experience

Bachelor’s degree and three years office administration or project management

experience or an equivalent combination of education and experience.

• Nine (9) years of related office administration experience, project management, or an equivalent combination of relevant education and experience.
• Experience supporting senior academic, clinical, or research leadership in a university, medical, nonprofit, or similarly complex professional environment.
• Experience managing complex calendars, frequent travel, and high-volume communications for an executive or senior leader.
• Experience with university administrative processes, including purchasing, reimbursements, event logistics, and coordination across multiple units.
• Strong proficiency with Microsoft Office applications, especially Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat. Comparable UT Dallas postings explicitly call for these skills.
• Demonstrated ability to prepare polished presentations, briefing documents, and professional correspondence.
• Experience working with confidential information and exercising excellent judgment and discretion.
• Ability to work effectively with a wide range of stakeholders, including faculty, students, staff, administrators, and external partners.
• Experience in a fast-paced environment requiring strong prioritization, follow-through, and adaptability.

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

• Provide executive-level administrative support to the laboratory director, including complex calendar management, scheduling, prioritization of meetings, and coordination of competing commitments.
• Manage domestic and international travel arrangements, prepare itineraries, and coordinate travel authorizations, reimbursements, and related documentation in accordance with university policies.
• Draft, format, proofread, and manage correspondence, reports, presentations, briefing materials, and other professional documents, including the preparation through to deployment of social media assets.
• Serve as a primary point of contact for faculty, staff, students, university administrators, external collaborators, donors, and members of the public; respond to inquiries and route matters appropriately using professionalism and discretion.
• Coordinate meetings and events, including agendas, briefing packets, room reservations, catering, technology, parking, visitor logistics, and…