Administrative Specialist I (Dallas Water Utilities - Civil Service

Position: Administrative Specialist I (Dallas Water Utilities - Civil Service)
## Administrative Specialist I (Dallas Water Utilities - Civil Service)
Apply posted on:
Posted Yesterday time left to apply:
End Date:
August 13, 2026 (6 days left to apply) job requisition :
25-26319
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** Job Summary
** Performs entry-level administrative support or technical program assistance in disseminating information for a variety of functions to include maintaining filing systems, and performing internal administrative support work, accounting, contract development, and accounts payable/receivable. Works under general supervision with moderate latitude for the use of initiative and independent judgement.
** Job Description
**** Overview
* * The Administrative Specialist I performs entry-level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.
** Essential Functions
**** 1
* * Prepares, interprets, and disseminates information concerning departmental programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
** 2
* * Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
** 3
* * Assists in the development of administrative or technical policies and procedures for programs, department initiatives, or other projects.
** 4
* * Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
** 5
* * Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
** 6
* * Assists in the preparation of presentations for administrative hearings.
** 7
* * Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
** 8
* * May assist in the development of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
** 9
* * Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.
** 10
* * Performs any and all other work as needed or assigned.
** Knowledge and Skills
**** 1
* * Knowledge of office practices and administrative procedures.
** 2
* * Knowledge of customer service techniques to resolve problems and issues.
** 3
* * Skill in standard office equipment and software.
** 4
* * Ability to implement administrative procedures and to evaluate their effectiveness.
** 5
* * Ability to coordinate, lead and train others.
** 6
* * Ability to interpret rules, regulations, policies, and procedures.
** 7
* * Communicating effectively verbally and in writing.
** 8
* * Establishing and maintaining strong working relationships.
*
* MINIMUM QUALIFICATIONS:

***
* EDUCATION:

*
* * High school diploma or GED.
*
* EXPERIENCE:

*** Three (3) years administrative support experience involving two (2) or more of the following:
- Accounts payable/receivable.
- Correspondence/publication preparation.
- Procurement.
- Budget analysis/preparation.
- Contract administration.
- Policy/procedure development.
- Records management and/or report writing.
- Financial Management
** EQUIVALENCIES:
*** Associate degree in any field plus one (1) year of the specified experience will meet the education and experience requirements.
* Bachelor’s degree in business, education, or social science field will meet the education and experience requirements.
* Bachelor’s degree or higher in any field other than those stated above, plus one (1) year of the specified experience will meet the education and experience requirements.
* Master’s degree or higher in business, education, or social science field will meet the education and experience requirement.
** OTHER REQUIREMENTS:
*** Must pass a TSA Background Check (Aviation only)
** Salary Range**$49,254.40 - $55,348.80

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.
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