Executive Administrative Assistant I (226 Days

Job Description - Executive Administrative Assistant I (226 Days) (RTP)

Job Description

Description

• Coordinate the day-to-day functions of the department to meet the objectives of the area, department, alternative programs, and District while serving as the assistant to the Deputy Chief of Staff
• Serve as the liaison between the Deputy Chief of Staff and other department leadership, providing information and instruction relating to the daily operations of the department and alternative programs
• Organize and maintain routine office work, provide work direction for clerical staff and make arrangements for appointments, conferences, interviews and travel
• Perform administrative duties including maintaining the department filing system, processing routine correspondence, placing and receiving telephone calls and recorded messages, typing documents and correspondence, and ordering and maintaining supplies.
• Discuss progress of projects and needs/concerns of departments heads with the Deputy Chief.
• Initiate, track, and submit all departmental bi-weekly and monthly payroll records.
• Generate requisitions for supplies and services as needed.
• Assist the budget manager with the budget preparation to meet District guidelines and goals
• Maintain files on vendors, expenditures, payroll, and equipment distribution
• Ensure the proper processing of all district forms and adherence to District Policy.
• Engage in on-site collaboration/interaction with department leadership, team members, customers, and stakeholders, ensuring effective communication and coordination across all organizational levels.
• Performs all other tasks and duties as assigned.

• Accredited High School Diploma or equivalent (U.S.A. Equivalency) required;
  Associate’s Degree preferred.
• 5+ years of experience required.
• Ability in MS Office suite, proficient in word processing, databases, spreadsheets, and graphic applications.
• Ability to complete assignments with minimal supervision.
• Excellent written and oral communication skills.
• Ability to manage multiple priorities simultaneously.
• Ability to maintain accurate and confidential records.
• Strong organizational, prioritization, communication, customer service, and interpersonal skills required to achieve the goals of the position.
• Knowledge of district organizations, operations, and administrative policies preferred.
• Ability to interact effectively with all levels of district personnel.

Chief Of Staff 9400 N CENTRAL EXPRESSWAY SUITE 1600 Dallas 75231

Executive Assistant-Deputy Superintendent