Executive Assistant Job in Dallas, TX

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support in Dallas, Texas. This contract to permanent position is ideal for an experienced, detail-focused individual who can keep schedules organized, communications flowing, and business operations running smoothly. The person in this role will manage executive priorities, coordinate meetings and travel, and prepare accurate documentation with strong attention to detail.

Responsibilities:

• Manage complex calendars by scheduling appointments, coordinating meetings, and confirming room arrangements, materials, and logistics.
• Serve as a central point of contact for communications, directing messages and inquiries to the appropriate stakeholders in a timely and attentive manner.
• Create, edit, and distribute business documents such as reports, presentations, correspondence, and meeting materials with a high standard of accuracy.
• Maintain well-organized digital and paper filing systems so records remain current, accessible, and easy to retrieve.
• Enter and update information in databases, spreadsheets, and tracking logs while ensuring completeness and precision.
• Oversee incoming and outgoing mail, shipments, and deliveries, and monitor office supply inventory to support daily operations.
• Arrange business travel, build itineraries, and prepare expense documentation as needed.
• Support executive and team meetings by organizing agendas, recording key discussion points, and following up on action items.
• Assist with administrative finance tasks, including invoice support, purchase order coordination, and basic bookkeeping activities in partnership with accounting.