Private Equity Contract Executive Assistant Office Manager

Direct message the job poster from Colvin Resources Group

Temp to Perm Executive Assistant for Private Equity Firm in Dallas, Texas

Responsibilities

• Successfully represent this Private Equity Founding Managing Director (FMD) and the Senior Investment Team to external stakeholders
• Manage all aspects of daily operations for the FMD and principals
• Oversee heavy, ever-changing, calendar and books appropriate appointments utilizing creative time management skills to enable the executive to maximize his productivity and use of time
• Prepare extensive domestic & international travel itineraries and manage the entire travel process, ensure accuracy of travel itineraries (flight, hotel, transport, etc.)
• Provide detailed scheduling and briefing materials for travel, meetings, and speaking engagements
• Monitor heavy phone and e-mail volume
• Greet and professionally welcome any in-office clients, investors, and portfolio executives on daily basis
• Ability to manage needs and concerns of the FMD during non-traditional business hours
• Complete accurate expense reports as well as processing invoices for payments for multiple employees
• Ensure the smooth running of an office on a day-today basis by liaising with staff, suppliers, and clients
• Planning and coordinating company events and annual meetings
• Assist other Private Equity members (approximately 9 – 10 other individuals) on an as needed basis
• Office management duties such as ordering supplies, keeping the office clean, facilitation of anything with building management, etc.

Requirements

• Candidate must have excellent written and verbal communication skills, polished and professional presentation, and social skills
• 5+ years of Executive Assistant or similar experience
• Superior writing and report presentation skills
• Exceptional clerical skills and proficiency with Microsoft Office applications
• Positive attitude and the ability to be proactive and anticipate needs
• Exceptional organizational and efficient administrative skills
• Proven proficiency with technology including computers, iPhones, iPads, and general current technology
• Able to handle highly sensitive and confidential materials

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Contract

• Job function Administrative
• Industries Venture Capital and Private Equity Principals

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Medical insurance

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401(k)

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