Personal and Executive Assistant to Founder

InRhythm’s mission is to make a dent in the digital economy. We partner with Fortune 50 enterprises and high-growth startups to bring the next generation of digital products and platforms to market. Our teams work on mission-critical initiatives that change the way people live and work.

Our culture is built around thought leadership, entrepreneurial thinking, and a commitment to excellence. People who join InRhythm don’t just take a job — they join a community focused on building meaningful impact.

The Office of the Founder exists to enable the strategic priorities, relationships, and long-term vision of InRhythm’s founder.

We are seeking a Personal & Executive Assistant to the Founder who will play a critical role in ensuring that the Founder’s time, energy, and attention are focused on the highest-impact activities for both the business and personal life.

This role sits at the intersection of executive operations, personal support, and strategic coordination and follow-up, ensuring that the Founder can operate at peak effectiveness while maintaining strong personal and family rhythms.

Serve as a force multiplier for the Founder by managing priorities, protecting focus time, and ensuring strategic initiatives move forward.

Responsibilities include:

• Meticulously manage the Founder’s calendar, ensuring time is allocated to the highest-impact priorities
• Ensure the Founder’s schedule includes protected time for strategic thinking and planning
• Prepare materials and context ahead of meetings
• Ensure each meeting has:
• Clear purpose
• Defined outcomes
• Prepared agenda
• Follow-up actions
• Track key follow-ups and ensure progress across initiatives
• Coordinate internal meetings with executive leadership and operational teams
• Assist with capturing action items and ensuring execution across stakeholders

Ensure the Founder’s time is spent on the most meaningful and impactful activities.

Responsibilities include:

• Manage all personal and professional calendar logistics
• Coordinate internal and external meetings
• Prioritize client-facing and strategic engagements
• Serve as a gatekeeper for incoming requests
• Coordinate weekly and daily schedule reviews with internal team members
• Maintain alignment between weekly strategic intent and daily activities

Daily rhythm may include:

• Review the next business day with key stakeholders
• Ensure meetings are aligned with strategic priorities

• Discuss weekly accomplishments
• Identify unfinished priorities
• Align on next week’s strategic intent

Provide personal administrative support to ensure the Founder’s personal logistics and lifestyle rhythms are running smoothly.

Responsibilities include:

• Coordinate travel logistics and detailed itineraries
• Coordinate moving and relocation strategies
• Manage personal appointments and commitments
• Coordinate travel and related logistics
• Assist with health, wellness, and personal routines
• Manage expenses and reporting where appropriate

Ensure the household environment operates smoothly and supports family stability.

Responsibilities include:

• Coordinate household vendors and service providers
• Coordinate family schedules and activities
• Assist with activities and travels for family

Support the Founder in maintaining strong relationships with key clients, colleagues, and partners.

Responsibilities include:

• Coordinate follow-ups from client meetings
• Assist with scheduling client engagements
• Manage communication reminders and outreach
• Support coordination of events, dinners, or networking opportunities

The EA may also support research and operational projects that help the Founder make informed decisions.

• Industry research
• Competitor analysis
• Tracking progress across strategic initiatives

At InRhythm, we firmly believe that our employees’ diverse backgrounds and experiences set us apart and drive our collective success. We are committed to being an equal opportunity workplace where anyone, regardless of race, religion, color, sex, age, national origin, physical disability, mental disability, military status, veteran status, marital status, registered domestic partner or civil union status, sexual orientation, gender, gender identity, medical condition, and/or any other status or condition protected by applicable law, can join our ranks and feel  encourage you to apply to join our community of thought leaders and practitioners.

Come and be celebrated and supported by the InRhythm team!