Sr. Administrative Assistant - Foundation

EMPLOYMENT DETAILS

Weekly Work Hours 40 Compensation Range Staff Range N05 Hourly Hourly Rate $26.22 Hourly FLSA United States of America (Non-Exempt) Work Location All positions are considered on-site roles. After six months of employment, some positions may be eligible to apply for a hybrid work arrangement based on job responsibilities, operational needs, supervisor approval, and Dallas College policy. Academic (Faculty) positions require an on-campus presence, even when teaching online courses, in accordance with state law.

Provides advanced administrative level support to staff, faculty, and students. Maintains official college records and executes administrative polices as determined by organization and/or Dallas College guidelines, policies, and procedures.

Serves as a trusted partner to leadership, ensuring day-to-day operations run smoothly and efficiently. Provides critical administrative support that enables leaders and teams to focus on serving students and advancing strategic priorities. Helps drive organizational effectiveness through coordination, communication, and attention to detail.

Acts as a central hub for communication, scheduling, and operational support across departments. Contributes to a positive experience for students, employees, and community partners by ensuring seamless administrative operations. Supports the successful execution of projects, initiatives, and leadership priorities that advance the college's mission.

Opportunity to make a meaningful impact at one of the largest higher education institutions in Texas. Work closely with leaders and gain exposure to strategic initiatives across the organization. Build valuable relationships across departments while growing professionally in a dynamic, mission-driven environment. Be part of an organization dedicated to transforming lives and communities through education.

Mission-driven culture focused on transforming lives and communities through higher education. Core values of integrity, respect, opportunity, collaboration, accountability, and engagement guide the employee experience. Comprehensive benefits package, competitive compensation, and employee-focused resources that support well-being and success. Commitment to employee growth through onboarding, professional development, and opportunities for long-term career advancement. Inclusive and supportive environment where employees are empowered to contribute, grow, and make a lasting impact.

• Must have excellent customer service skills.
• Demonstrate strong planning, analytical, organizational, and time management skills.
• Able to manage a filing system, track incoming and outgoing correspondence and coordinate office procedures.
• Must have excellent interpersonal, oral, and written communication skills to interact effectively with diverse individuals within the Dallas College network community.
• Able to collaborate with employees, students, and other individuals within/outside the organization and use a variety of communication skills to convey information.
• Able to work independently and in a team environment with a positive approach to ensure that projects are completed in a timely manner.
• Able to analyze and evaluate information/situations and facilitate or recommend reasonable solutions.
• Strong computer skills and technical knowledge with ability to effectively use a variety of software and information systems to enter, retrieve and manage data including proficiency in the use of email and Microsoft Office Suite.
• Must be ethical and use integrity when communicating and/or interacting with all individuals within the Dallas College network community.
• May provide general administrative support of senior directors and/or executives involving the daily management and operations of the office and the execution of processes, tasks, policies, and procedures according to organizational guidelines/policies.

• Maintains confidentiality when dealing with sensitive information and keeps up with all organizational changes.
• Creates a positive, professional, service- oriented work environment by supporting diversity and the mission and values of the organization.
• Maintain high standards for quality of work with a limited degree of supervision at a fast pace along with high level of flexibility, confidentiality, and attention to detail.
• Attends meetings, records meeting notes, track decisions, identify action items and follow-ups.
• Responsible for scheduling meetings, coordinating travel arrangements, calendar management, expense report management and/or composing correspondence.
• Serve as an informal resource for colleagues with less experience.
• Coordinate a variety of duties relating to organization or assigned area of responsibility and to work with all levels of the organization to meet the…