Executive Assistant

Cheers to a Beer & Spirits Career!

Join the team that has been recognized by both USA Today and The Dallas Morning News as a Top Workplace!

The fact that you landed here indicates you are looking for a better workplace. Maybe you feel unappreciated, and you are tired of being treated like just another employee. When you join our team, you become part of the Andrewsfamily, a place where you valued and respected.

We invest in our team members and are dedicated to their success by offering:

Weekly Pay, Every Friday Health, Dental, & Vision Insurance Paid Vacation & Sick Time
401k with Company Match (FREE Money!!)And yes, you will receive free Beer throughout the year! (Root beer to those under 21 years old.) After all, you will be working for an award-winning BEER & Spirits distributor, and we want you to enjoy the brands you already love like Modelo, Coors, Miller Lite, Corona, Heineken, Blue Moon, Shiner, Sam Adams, Dos Equis, Revolver, Lakewood, Rahr, Truly, Topo Chico, Twisted Tea, Pacifico, and many more!!

And for those who enjoy spirits, Andrews is now distributing some of the top brands within the Spirits category such as Buffalo Trace, Fireball, Southern Comfort, Corazon, Wheatley, Seagram's, Canadian Mist, and other Whiskey, Rum, Vodka, Gin, Brandy, Cognac, and Tequila brands!

The Executive Assistant is responsible for supporting the business activities of key executive(s); initiates and completes projects with accuracy and within deadlines in a fast-paced environment. Provides a strong, strategic partnership with the executive(s) to improve day to day efficiency. The Executive Assistant has responsibility for complex and confidential administrative assignments, and providing administrative support to one or more Executive/Company Leader(s).

This position requires professionalism, a high level of discretion and the ability to be organized, detailed oriented and manage multiple priorities.

WORK TASKSExecutive Support and Prioritization Organizes, manages and coordinates the business activities of multiple key executives including but not limited to schedule/calendar management, travel administration, report preparation, project management, professional meeting/speaking arrangements, company records management, data analysis and responding to inquiries from leaders within and outside the company.

Acts as a communication liaison representing key executive(s) to others.

Coordinates and arranges internal, structural and external meetings and events; prepares agendas, coordinates activities/participants and reserves/prepares facilities and materials.

Exercises independent judgement and discretion in policy interpretation and setting work priorities; responsibilities require discretion, judgement, tact and poise.

Assists with catering and event management as required.

Monitors progress and coordinates special projects.

Prioritizes conflicting needs, handles matters expeditiously, proactively, and follows through on projects ensuring completion while working within deadline pressures. Demonstrates problem-solving abilities and ability to prioritize schedules based on frequent and last minute changes.

Schedules speaking engagements, prepares speeches and creates presentation collaboratively with the Strategic Execution and Communications, and Marketing teams.

Conducts research, collects and analyzes data to prepare reports and documents.

Monitors and prepares budget and expense recaps and reports.

Delivers and picks up business and personal related correspondence, supplies, recognition gifts, donations, etc.

Handles confidential matters, information and communications.

Uses discretion and judgement and knowledge of organization to facilitate the executive’s activities.

Proactively looks for ways to increase efficiency and provide support.

Executive Communications Handles a wide range of administrative and executive support-related tasks in support of assigned leaders and executive business support.

Prepares various forms of communications ensuring accuracy and composes correspondence and responds to inquiries on own initiatives.

Answers telephone and handles requests for information at an advanced level.

Monitors, screens, responds to and distributes incoming and outgoing communications.

Sets up and maintains department records and files; files and retrieves documents and reference materials.

Manages internal meeting schedules, agendas, reservations, meeting prep activities and ensures required materials are available.

Responds to public and business requests as a representative of the Company and the executive ensuring a professional and appropriate public representation.

Executive and Leadership Collaboration Establishes and maintains harmonious working relationships with company leadership, co-workers, team members and clients ensuring effective collaboration.

Provides superior customer service and professionalism when interacting with internal and external customers/clients.

Proactively develops relationships with key internal and…