Clinic Administrative Assistant

Description

The Clinic Administrative Assistant provides high level support to the organization by executing administrative tasks, procedures and policies. Provides and promotes a high level of customer service to internal as well as external clientele. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Full-Time:
Monday - Friday, 8:00 a.m.

- 4:30 p.m.

• Handle various office administrative tasks such as managing mail and writing correspondence, ordering and maintaining supplies, file management and document scanning/copying, calendaring, meeting coordination, coding invoices and managing check requests.
• Assist leadership with special projects as assigned, maintaining documentation, preparing reports, tracking project progress, identifying issues and reporting on project status.
• Provide training and support on operational tools and software to internal stakeholders as needed.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities and record / transcribe meeting minutes.
• Develop and execute reports related to productivity, HIPAA etc. as requested.
• Track employee and leadership CEUs, seminars, conferences and expense reports, etc.
• Promote continuous improvement by participating in the implementation of initiatives to improve quality and/or customer satisfaction, reduce costs, improve the work environment, etc.
• Assist Clinic Director to build employee morale through culture, reward and recognition by coordinating teammate events, gifts, etc. and building relationships with and between each department to ensure collaboration.
• Comply with Health Insurance Portability and Accountability Act (HIPAA) while performing all duties.
• Provide and promote a high level of customer service to internal as well as external clientele.
• Maintains a positive attitude and adheres to the Cooper purpose and core values.
• Follows all Clinic policies and standard operating procedures.
• Completes duties on site with consistent, regular, and reliable attendance.
• Accomplishes other duties as assigned.

Cooper Aerobics has been helping improve the quality and quantity of millions of lives through prevention since 1970. We inspire individuals to make good health a habit to live longer, healthier and more productive lives through our products and services.

• Cooper Clinic’s comprehensive physical exam gives patients an in-depth picture of their health and an action plan to improve it.
• Cooper Fitness Center is the fitness center of choice for members that belong to a healthy-living community, not just a gym.
• Cooper Spa helps bring life back in balance through relaxation and renewal services.
• Cooper Hotel & Conference Center provides guests easy access to all that Cooper Aerobics has to offer.
• Cooper Complete is a pure, potent vitamin and supplement line scientifically proven to improve well-being.
• Cooper Wellness Strategies takes the Cooper philosophies for individuals and transforms them to improve the physical and fiscal health of a company and its workforce.

• High school diploma or general education degree (GED);
  Bachelor’s or Associate’s Degree or certificate from a university or technical school preferred.
• A minimum of 2 years of relevant experience in project management and administration.
• Experience in a medical office, physician practice, hospital and/or acute care setting is preferred.
• Excellent verbal and written communication skills.
• Exceptional interpersonal and customer service skills.
• Experience managing projects
• Ability to collaborate with multiple departments
• Strong organizational, time management and attention to detail skills.
• Possess problem-solving skills, be self-motivated, and strive for professionalism.
• Ability to work in group setting as well as work independently.
• Good computer skills and proficiency with Microsoft Office Suite; type a minimum of 50 wpm.

• Experience managing projects
• Ability to collaborate with multiple departments
• Strong organizational, time management and attention to detail skills.
• Possess problem-solving skills, be…