Litigation Legal Assistant; Client Delivery Specialist

Client Delivery Specialist (Commercial Litigation Legal Assistant)

Full-Time

Dallas, TX – onsite 3 days per week.

Strategic Workflow Ownership

• Manages full lifecycle workflow for assigned attorneys.
• Proactively anticipates attorneys’ needs, manages priorities, and resolves administrative challenges with minimal supervision.
• Coordinates and tracks ongoing projects to ensure deadlines and deliverables are met; monitors milestones; updates status reports; communicates progress; and assists with project plans, timelines, and resource allocation.
• Handles special projects and other duties as assigned to support the efficiency and success of the attorneys’ practices.
• Effectively uses workflow management software to log and manage workflow.

Conflicts, NBI & Engagement Process Leadership

• Prepares and processes new matter forms, requests conflict checks, and opens new files.
• Coordinates intake and engagement processes, maintains documentation, and reduces repetitive attorney involvement.

Billing, Collections & Financial Coordination

• Assists attorneys with tracking and monitoring alternative fee arrangements.
• Assists attorneys with automation, tracking, and monitoring of matter budgets.
• Partners with the billing team to oversee time entry, billing inquiries, and collections.

Client & Cross-Functional Coordination

• Coordinates client communications, manages sensitive information, and serves as a liaison between attorneys, clients, and internal departments.

Email & Administrative Optimization

• Proactively manages attorneys’ inboxes, prioritizing and flagging urgent communications; drafts, reviews, and responds to emails on behalf of attorneys as directed; and organizes/archives correspondence for easy retrieval.
• Provides general administrative support: maintains attorney contacts; tracks requirements and activity related to CLE and memberships.
• Provides general administrative support as needed, including operating office equipment (PCs, printers, phones, copiers, facsimiles, and typewriters).
• Conducts all business in a confidential manner; copes successfully with demands from timekeepers, remaining calm under pressure.
• Reviews and routes incoming mail and fax communications; prepares and processes outgoing mail and faxes; arranges specialized mail or messenger services as required; and ensures attachments, exhibits, and enclosures are included.
• Assists in coordinating attorneys’ calendars and meeting arrangements; makes travel arrangements and prepares itineraries.

Document & Matter Management

• Prepares, edits, formats, and proofreads legal documents, correspondence, and presentations with a high degree of accuracy; manages version control, file organization, and secure document storage in compliance with firm policies; and facilitates the execution, filing, and distribution of legal documents.
• Types, transcribes, revises, and proofreads legal documents accurately; prioritizes assignments; and meets specific deadlines on projects.

Practice Alignment & Institutional Knowledge

• Shows proficiency in the assigned Practice Specialty Center.
• Takes personal responsibility for regularly exchanging information, documenting workflows for coverage that support attorney preferences, and sharing training tips with team members for maximum job effectiveness.
• Demonstrates effective teamwork and communication with team members and all firm personnel; participates in regular team meetings to discuss current projects and workflow.
• Delegates specific tasks to other teams, as appropriate, to ensure coverage, timely completion, and quality control.

Technology, AI & Upskilling

• Identifies opportunities for process improvements.
• Leverages automation and dashboards to improve tracking, organization, and execution of work.
• Participates in applicable AI and technology related trainings to maintain proficiency in related tools and services.
• Researches emerging tools and best practices and recommends process improvements to streamline workflows, increase accuracy, and enhance service delivery.

• Bachelor's degree with major coursework in a related field; or commensurate professional and educational experience required.
• 5+ years…