Executive Assistant to CEO

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$90,000.00/yr - $/yr

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Executive Assistant to the CEO

Employment Type: Full-Time, Direct Hire

Compensation: $90,000–$110,000 base

We’re hiring an Executive Assistant to the CEO to provide high-level administrative, operational, and strategic support. This is a hands-on, onsite role based in Dallas, TX, working closely with executive leadership to ensure alignment across priorities, people, and processes.

Key Responsibilities

Executive Support

• Manage and optimize the CEO’s complex calendar across multiple global time zones
• Coordinate detailed travel logistics for client meetings, conferences, and team offsites
• Prepare briefing materials, agendas, and itineraries for meetings and business travel
• Handle confidential communications and sensitive matters with professionalism and discretion

Operational Support

• Monitor and help manage the CEO’s day-to-day business operations
• Track follow-ups from leadership meetings and ensure execution across departments
• Collaborate with product and engineering leads to align on strategic initiatives and timelines

Strategic Partnership

• Serve as a thought partner to the CEO on client engagement, industry trends, and growth opportunities, particularly in outdoor recreation, parks, and hospitality
• Draft high-quality communications, presentations, and internal/external updates
• Support relationship-building efforts with key clients and stakeholders, including pre- and post-meeting documentation

Cross-Functional Coordination

• Liaise with internal teams (Product, Engineering, Marketing, Client Success) to gather information and facilitate informed decision-making
• Represent the CEO’s perspective and priorities in meetings or communications, as needed

Qualifications

• 5+ years of experience supporting executives in high-growth environments—preferably in SaaS, technology, or industries such as outdoor recreation or hospitality
• Highly organized, proactive, and adaptable—comfortable navigating ambiguity and managing multiple competing priorities
• Exceptional communicator with excellent written, verbal, and interpersonal skills
• Emotionally intelligent with sound judgment, discretion, and integrity
• Proficient with tools such as Microsoft Outlook, Teams, Slack, and project management platforms
• Passion for travel, outdoor spaces, parks, or hospitality is a strong plus
• Willingness to travel occasionally to support the CEO at events, meetings, or offsites

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Full-time

• Job function Administrative
• Industries Staffing and Recruiting

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Medical insurance

Vision insurance

401(k)

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