Compliance Coordinator - Affordable Housing

Palladium is seeking a highly organized, detail-oriented Compliance Coordinator to support its growing affordable housing portfolio of more than 30 communities throughout Texas. This position serves as the organizational and reporting backbone of the Compliance Department, with primary responsibility for compliance reporting, calendar and deadline management, inspection and audit coordination, records administration, and other portfolio-wide compliance support.

The successful candidate must be exceptionally organized, able to manage multiple deadlines and competing priorities, comfortable working with numbers and detailed data, and capable of researching, troubleshooting, and solving problems independently. Candidates with affordable housing compliance experience are encouraged to apply, as are those with strong backgrounds in reporting, administrative operations, or other detail-driven, deadline-intensive work.

The Compliance Coordinator works closely with the Director of Compliance, Compliance Managers, property management teams, third-party consultants, regulatory agencies, and other internal and external partners.

• Prepare, review, reconcile, and submit assigned compliance reports accurately and within required deadlines.
• Manage recurring portfolio reporting requirements, including Unit Status Reports, Quarterly Vacancy Reports, Annual Owner Compliance Reports, Housing for Persons with Disabilities Reports, Form 8703, and other required submissions.
• Submit required reports through TDHCA CMTS and other agency reporting portals.
• Gather and validate information from property teams, compliance systems, rent rolls, reports, and other source documentation.
• Perform quality-control reviews, including reconciling unit counts, occupancy information, set-asides, percentages, and other numerical or program data.
• Research and resolve discrepancies rather than submitting incomplete or inconsistent information.
• Track submissions, corrections, follow-up requests, and final completion.
• Maintain organized records of submitted reports and supporting documentation.

• Own and maintain the Compliance Department calendars and deadline-tracking systems.
• Enter inspections, monitoring reviews, audits, reporting deadlines, certification deadlines, annual requirements, and other compliance obligations promptly upon notification.
• Track due dates, response deadlines, follow-up requirements, and recurring obligations across the portfolio.
• Proactively identify upcoming deadlines and communicate them to the appropriate team members.
• Follow up on outstanding items and elevate approaching or missed deadlines to the Director of Compliance as appropriate.
• Maintain calendar accuracy as dates, requirements, and assignments change.

• Coordinate administrative preparation for agency, investor, lender, and other compliance inspections, monitoring reviews, and audits.
• Track notifications, document requests, response deadlines, and corrective action requirements.
• Gather, organize, and compile documentation for review and submission.
• Assist the Director of Compliance and Compliance Managers with corrective action responses.
• Track findings and corrective actions through completion and maintain supporting documentation and correspondence.
• Maintain organized inspection and monitoring records.

• Maintain Rental Criteria, Tenant Selection Plans, Affinitive Fair Housing Plans, Resident Services binders, compliance forms, and other program documentation as assigned.
• Track Fair Housing Annual Certification renewals and site staff compliance.
• Monitor waiting lists, applications, recertifications, and recertification notice timelines as assigned.
• Complete Work Number verification requests accurately and timely.
• Assist with first-year file audits and maintenance of the EIV Staff Access Binder.
• Maintain organized active and archived compliance records.
• Assist with updates to compliance forms, procedures, tracking tools, and department resources.

• Create and maintain Tenant Rights and Resource Guides for applicable communities.
• Support the development and maintenance of monthly resident service calendars.
• Review monthly documentation of supportive services and track compliance with applicable requirements.
• Follow up with property teams regarding missing or incomplete documentation.