Project Coordinator

Job Description

An employer is seeking a Project Coordinator to support a high-visibility Program Manager leading enterprise-level commercial and technical initiatives. This role will play a critical part in ensuring program execution runs smoothly by owning administrative coordination, documentation, and stakeholder communication across multiple executive-level work streams.

The Project Coordinator will work closely with the Program Manager and interact with C-suite stakeholders, supporting ongoing initiatives that focus on solution development, go-to-market strategy, and program commercialization. This individual will help drive organization, visibility, and accountability across fast-moving projects.

• Coordinating scheduling for executive-level meetings, partnering closely with executive assistants to manage complex calendars
• Attending program meetings (including C-suite discussions), capturing detailed notes, and documenting key decisions and action items
• Supporting the Program Manager by preparing status reports, tracking progress, and maintaining documentation across work streams
• Managing program-level administrative tasks, including rate logs, reporting, and overall coordination efforts
• Assisting with gathering and documenting project requirements
• Creating and updating executive-facing PowerPoint presentations
• Proactively identifying gaps, asking clarifying questions, and speaking up when additional documentation or alignment is needed

This role requires a highly organized, proactive individual who can thrive in a fast-paced, high-pressure environment and act as a reliable support partner to senior leadership initiatives.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• 2+ years of experience as a Project Coordinator or similar role supporting program or project management efforts
• Experience working in a fast-paced program management environment with multiple stakeholders and work streams
• Strong organizational and note-taking skills, with the ability to capture and communicate key information clearly
• Experience supporting executive-level meetings and interacting with senior stakeholders
• Proficiency with Microsoft Office Suite (PowerPoint, Excel, Outlook, Teams)
• Experience tracking budgets or financial data (Excel-based tracking preferred)
• Strong communication skills with the ability to ask questions, clarify requirements, and drive follow-up Experience supporting complex programs with both technical and business/commercial components
• Prior exposure to creating executive-level presentations
• Experience using tools like Copilot or similar productivity tools for meeting notes and documentation