Administrative Assistant

Buckner Children and Family Services Community: Buckner Children and Family Services
Location: Dallas, TX - Onsite
Address: 5310 S. Buckner Blvd, Dallas, TX 75227
Job Schedule
:
Full-Time

We are seeking an Administrative Assistant to join our team. The Administrative Assistant serves in a strategic function at Buckner Children and Family Services to administer services through management of the established policies and procedures. Will also provide administrative support to the Regional Office Manager and other staff as assigned. Join our team and shine hope in the lives of others!

• Provide administrative support to the facility Regional Office Manager and other leaders to maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer Program Director’s phone in his/her absence and initiate follow-up as appropriate.
• Oversee the operations of the local office as they pertain to clerical duties, mail and telephone coverage; analyze office needs and implement processes for efficient operation. Oversee the appearance of the Administration office.
• Greets all visitors to the assigned office(s), determines their business, provides direction, and/or notifies the appropriate staff. Answers general questions about program services as appropriate. Answers
  incoming calls, take, and relays messages.
• Coordinate communication with internal and external constituents including telephone calls, faxes, electronic mail, and written correspondence.
• Perform various administrative tasks including expense reports, enrollment paperwork and other assigned tasks.
• Maintain office machinery in good working order and ensure adequate office supplies are on hand at all times.
• Receive and compile monthly reports from various departments and ensure complete and timely delivery to corporate office.
• Perform bookkeeping tasks for accounts payable and accounts receivable. Make deposits for receivables.
• Receive and acknowledge donations from donors; maintain timely and accurate donor gift records.
• Assist with accurately and timely processing all employee transaction records according to Buckner policies and procedures.
• Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation.
• Receive, process, and distribute mail. Prepare outgoing mail; handle incoming and outgoing overnight deliveries.
• Review and accurately process mail, faxes, emails, and other correspondence in a timely manner.
• Responsible for supporting and representing Buckner at special events, activities and other assigned functions.
• Maintain petty cash fund in accordance with established policies and procedures.

• High school diploma or G.E.D. required;
  Associate’s or Bachelor’s Degree preferred.
• Minimum 2 years’ experience in administrative support, financial recordkeeping, accounts processing, and general office operations required; experience in telephone communications, preparation of business correspondence, and community contact preferred.
• Recent computer training or computer experience required. Word processing and spreadsheet experience required. Excellent aptitude for using other office equipment such as copy machines, fax machines, typewriters, and calculators.
• Requires proficient ability to speak, read and write English professionally. Ability to speak, read, and write Spanish preferred.
• Requires accuracy in typing, letter composition, and record keeping.
• Requires job holder to work nights and weekends as needed to meet business need
• Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state…