Office Coordinator

Pinnacle Group is a leading workforce solutions provider with a strong reputation for operational excellence, client service, and workplace support. Headquartered in Dallas, Pinnacle Group provides a professional, fast-paced environment where employees, guests, and partners are supported with care and consistency. We value individuals who take ownership, anticipate needs, solve problems, and help create a polished, organized, and welcoming office experience.

Pinnacle Group is seeking an Office Coordinator to support the daily operations and overall experience of our Dallas office. This role is ideal for someone who is highly organized, resourceful, service-oriented, and comfortable taking ownership of office needs without waiting to be asked. The Office Coordinator will help ensure the office runs smoothly by managing scheduling support, guest experience, supplies, meeting logistics, office organization, administrative coordination, and employee-facing support.

This role also offers meaningful long-term growth potential, with a strong track record of employees joining in similar office support roles and being promoted multiple times as they build experience, relationships, and business knowledge.

• Own the day-to-day coordination of the Dallas office, ensuring the space is organized, professional, stocked, and ready for employees, guests, and senior visitors.
• Serve as a polished and welcoming point of contact for office guests, employees, vendors, executives, and community partners.
• Manage office logistics, including meeting room readiness, supplies, hospitality needs, mail, vendor coordination, and general workplace organization.
• Support Outlook scheduling, calendar coordination, meeting preparation, reminders, and follow-up tasks with accuracy and urgency.
• Anticipate office needs, identify issues, and take initiative to resolve problems independently and professionally.
• Assist with administrative tasks, travel coordination, documentation, and general support for HR, payroll, audit, and office leadership teams.
• Build strong working relationships across departments while gaining exposure to multiple areas of the business.
• Coordinate with internal teams to support employee communication, office announcements, content updates, and workplace engagement needs.
• Support community engagement activities with education partners and related organizations as needed.
• Assist with office events, employee engagement activities, and occasional extended-hour event support when required.

• Proficiency with Microsoft Office Suite, especially Outlook, calendar management, scheduling, and basic document coordination.
• Strong organizational skills with the ability to manage multiple office priorities, details, requests, and deadlines at once.
• Highly resourceful, proactive, dependable, and comfortable taking ownership of office-related needs from start to finish.
• Professional communication style with the confidence to greet and interact with senior leaders, guests, employees, vendors, and partners.
• Service-oriented mindset with the ability to stay calm, helpful, and solutions-focused in a busy office environment.
• Demonstrated coordination, leadership, or organizational experience through work, school, volunteer work, PTA, HOA, sorority, community, or similar activities.
• Desire to grow professionally, learn the business, and take on increased responsibility over time.
• Experience booking corporate travel is preferred but not required.

This is an excellent opportunity for someone who wants more than a traditional office support role. At Pinnacle Group, the Office Coordinator position can serve as a meaningful entry point into the business, offering exposure to leaders,…