Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support a legal team handling business immigration matters in Dallas, Texas. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a detail-driven, high-volume environment and enjoys keeping records, communications, and daily operations organized. The person in this role will help maintain case-related documentation, update client information, and provide dependable administrative support to ensure work moves forward efficiently on site.

Responsibilities:

• Provide day-to-day administrative support to the legal team while following guidance from assigned staff leadership.

• Build and maintain both digital and paper-based client records with a high degree of accuracy and organization.

• Enter, review, and update client and case information in internal databases and computer-based tracking systems.

• Prepare, sort, scan, copy, print, and file legal and administrative documents to support immigration case processing.

• Monitor case progress, track key deadlines and expiration dates, and generate reports to assist with status oversight.

• Draft routine written communications for clients and help manage outgoing correspondence.

• Receive, organize, and distribute incoming mail according to established office procedures.

• Take ownership of assigned independent administrative projects and complete them within expected timelines.