Administrative Assistant

The purpose of this position is to provide administrative support to Senior Management, departments, and/or Regional offices within the company.

Responsibilities:

• Schedules meetings and luncheons, including obtaining meeting space, notifying attendees, scheduling catering, etc.
• Handles travel arrangements, including scheduling flights, hotels, car rentals and providing itinerary for reference
• Assists in the preparation of management presentations utilizing PowerPoint, Word, Excel and the necessary applications
• Maintains files so that information is readily available
• Serves as a contact/resource to provide information pertaining to various special events and employee-owner related functions
• Assists with back-up for company switch-board/receptionist function
• Serves in an “as needed” capacity as back-up to other departments
• Helps in the preparation of reports, invoice processing and/or weekly time entry

Requirements:

• High school diploma or GED required; college degree and/or certification a plus
• Experience in the Microsoft Office Suite
• Strong communication skills (verbal and written)
• Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials
• An aptitude for learning new software applications
• Effective time management skills with the ability to work on multiple tasks concurrently
• Ability to maintain confidentiality

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.