Administrative Assistant

Description

Position Overview

Our client is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure efficient workflow across the organization. The ideal candidate is proactive, customer-focused, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

+ Manage calendars, schedule meetings, and coordinate appointments.

+ Answer and direct incoming phone calls, emails, and visitor inquiries.

+ Prepare correspondence, reports, presentations, and other business documents.

+ Maintain filing systems and organize records, both physical and electronic.

+ Coordinate travel arrangements, expense reports, and meeting logistics.

+ Assist with data entry, database maintenance, and document management.

+ Order office supplies and oversee inventory levels.

+ Support departmental projects and administrative initiatives.

+ Process invoices, purchase orders, and other administrative paperwork.

+ Serve as a point of contact for internal employees, clients, and vendors.

Qualifications

+ High school diploma required;
Associate's or Bachelor's degree preferred.

+ 2+ years of administrative support experience.

+ Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.

+ Strong written and verbal communication skills.

+ Excellent organizational and time-management abilities.

+ Ability to handle confidential information with discretion.

+ Strong attention to detail and problem-solving skills.

+ Professional demeanor and customer-service mindset.

Preferred Skills

+ Experience using ERP, CRM, or document management systems.

+ Calendar management for multiple stakeholders.

+ Event planning or meeting coordination experience.

+ Advanced Excel skills and reporting experience.

Compensation & Benefits

+ Competitive pay based on experience.

+ Opportunities for career growth and professional development.

+ Collaborative and team-oriented work environment.

Ideal Candidate Profile

You thrive in a fast-paced environment, anticipate needs before they arise, and enjoy keeping teams organized and productive. Your ability to prioritize competing deadlines and provide exceptional support helps ensure smooth day-to-day operations.

Common job titles that align with this role:

+ Administrative Assistant

+ Office Assistant

+ Executive Assistant

+ Administrative Coordinator

+ Office Coordinator

+ Receptionist/Administrative Assistant

+ Operations Assistant

Requirements

Requirements

+ 2+ years of administrative or office support experience

+ Proficiency in Microsoft Office (Outlook, Word, Excel)

+ Strong organizational and multitasking skills

+ Excellent written and verbal communication

+ High attention to detail and accuracy

+ Ability to manage confidential information

+ Professional and customer-focused demeanor

+ High school diploma or equivalent required

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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