Executive Assistant

Description

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will excel at managing multiple priorities, maintaining confidentiality, and ensuring the smooth operation of executive-level activities. This role serves as a key liaison between executives, internal teams, clients, and external stakeholders.

Key Responsibilities

+ Manage complex calendars, schedules, appointments, and travel arrangements for executive leadership.

+ Coordinate and prepare meeting agendas, presentations, reports, and other business documents.

+ Attend meetings as needed, take detailed notes, and track action items to completion.

+ Screen and prioritize incoming calls, emails, and correspondence.

+ Organize and maintain confidential files, records, and documents.

+ Coordinate internal and external meetings, conferences, and events.

+ Act as a liaison between executives and employees, clients, vendors, and business partners.

+ Manage expense reports, invoices, and reimbursement requests.

+ Monitor project deadlines and ensure timely completion of key initiatives.

+ Assist with special projects and perform additional administrative duties as assigned.

Qualifications

+ 3+ years of experience supporting senior executives, C-suite leaders, or business owners.

+ Excellent written and verbal communication skills.

+ Strong organizational, time management, and multitasking abilities.

+ High level of professionalism, discretion, and confidentiality.

+ Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Experience coordinating travel and managing complex calendars.

+ Ability to work independently and anticipate executive needs.

+ Associate's or Bachelor's degree preferred.

Preferred Skills

+ Experience supporting multiple executives simultaneously.

+ Familiarity with CRM systems, project management tools, and virtual meeting platforms.

+ Strong problem-solving and decision-making capabilities.

+ Adaptability in a fast-paced business environment.

Benefits

+ Competitive salary and benefits package.

+ Health, dental, and vision insurance.

+ Paid time off and holidays.

+ Professional development opportunities.

+ Collaborative and team-oriented work environment.

Key Competencies

+ Attention to Detail

+ Communication

+ Confidentiality

+ Time Management

+ Strategic Thinking

+ Relationship Building

+ Problem Solving

Requirements

Required Qualifications

+ 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or in a similar administrative support role.

+ Experience supporting C-suite executives, senior leadership teams, or business owners.

+ Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

+ Strong calendar management experience, including coordinating complex schedules and meetings.

+ Experience arranging domestic and international travel, including itinerary management.

+ Excellent written and verbal communication skills.

+ Proven ability to handle confidential and sensitive information with discretion.

+ Strong organizational, prioritization, and multitasking skills.

+ High attention to detail and accuracy.

+ Ability to work independently and anticipate executive needs.

+ High School Diploma or GED required;
Associate's or Bachelor's degree preferred.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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