Administrative Assistant

Are you the person everyone turns to when they need something handled?

You’re organized. You’re proactive. You notice the details. You think ahead. And when something needs to get done, you don’t wait around to be told how.

We’re looking for an exceptional Administrative Assistant to support leadership and a talented, fast-moving team. This is a role for someone who enjoys variety, takes ownership, and wants to be an important part of keeping the team organized and moving forward.

• Complex calendar management, scheduling, and travel coordination
• Meetings, events, team activities, and special projects
• Billable time tracking and administrative reporting
• Expenses, budgets, PTO, timecards, and other operational details
• Vendor coordination and relationship management
• Proposals, presentations, contracts, correspondence, and business documents
• Project files, documentation, and organizational systems
• Day-to-day administrative needs and whatever else comes up
• Anticipating needs, solving problems, and keeping priorities moving forward
• Have 5+ years of administrative, executive support, operations, or similar experience
• Are exceptionally organized with an eye for the details others may miss
• Naturally stay one step ahead
• Take ownership rather than waiting for direction
• Can manage a dozen moving pieces without getting rattled
• Are confident working with executives, clients, vendors, and colleagues at all levels
• Are polished and professional while still being approachable and personable
• Are resourceful and know how to find an answer when you don’t have one
• Enjoy being the person people can count on
• Take pride in doing things well, not just getting them done

This is not a “sit at your desk and wait for instructions” kind of job.

We want someone who takes initiative, builds relationships, solves problems, and keeps things moving.

If you’re the kind of person who sees what needs to be done and gets it done,
we want to talk to you