Buyer Assistant

Job Description - Buyer Assistant (226 Days) (RTP)

Job Description
Description

• Organize and assist with routine activities within procurement services.
• Provide quality and timely customer service to employees, vendors and the general public.
• Assist in preparing and processing contracts, purchase requisitions and contract files as assigned.
• Assist with the maintenance and organization of an accurate and efficient filing system for proposal and contract files within procurement services.
• Type and edit documents and correspondence, including but not limited forms, proposals, contracts, general letters, board documents, proposal tabulations and other written communications.
• Respond to inquiries from public, vendors and employees in an accurate, knowledgeable and efficient manner, bringing to the attention of the director those that cannot be handled.
• Detect, research and assist with the resolution of problems in the area of contract services and procurement.
• Assist with the collection of required documentation for audits and public information requests.
• Provide regular feedback to the director regarding the status of projects and issues.
• Provides support to the Buyers as needed.
• Provide support for the District’s small business participation goals.

Attend staff development meetings, information sessions, and continuing education seminars as directed.

• Provide backup support to Procurement Services reception desk and phone inquiries.
• Performs all other tasks and duties as assigned.

• Accredited High School diploma;
  Bachelor’s degree a preferred or equivalent combination of education and experience.
• Three years of related experience
• Task oriented self-starter with minimal supervision.
• Ability to work on multiple projects and perform with a high degree of accuracy.
• Problem solving/investigative skills to research and respond to inquiries.
• Ability to interact effectively with all levels of district personnel and vendors.
• Ability to work with frequent interruptions and meet established deadlines.
• Strong organizational, communication, customer service and interpersonal skills.
• Proficiency in keyboarding, word processing, spreadsheets, and file maintenance.
• Proficiency in computer software programs, such as Microsoft Office (Excel, Word, PowerPoint) and Oracle.
• Excellent verbal communication skills and writing ability.