Administrative Assistant

Administrative Assistant

We are looking for a dependable Administrative Assistant to serve as the first point of contact for visitors and callers in our office. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming workplace while providing day-to-day support to a busy team. The role requires a detail-oriented approach on site Monday through Friday, 8:00 AM to 5:00 PM, with a strong ability to manage front desk activity and keep office operations running smoothly.

Responsibilities:

• Welcome guests and maintain a detail-oriented front desk presence that reflects the organization well.
• Handle incoming phone calls, route inquiries to the appropriate team members, and take accurate messages when needed.
• Provide administrative support to staff through scheduling assistance, document handling, and general office coordination.
• Monitor office inventory levels and arrange timely purchases for supplies, snacks, and other workplace essentials.
• Perform data entry and maintain organized records to support daily business operations.
• Serve as a key point of contact for office access and communications by screening requests and directing them appropriately.
• Help maintain an orderly office environment by supporting routine administrative and reception-related tasks.