Event Management Specialist

Company Profile

Legal Firm with multiple locations.

Coordinate all firm-hosted events including client entertainment experiences, partner retreats, office openings and celebrations, CLEs and seminars, practice group offsites, and internal firm events across Dallas, Houston, and Waco.

Manage full event lifecycle from conception to launch, including programming, logistics, scheduling, and execution to positively represent the firm’s brand.

Oversee venue research and selection, vendor coordination, building management communication, and all food, beverage, A/V, technology, transportation, and related requirements.

Handle RSVPs, attendee support, pre-event queries, and troubleshooting before and during events to ensure seamless execution.

Liaise with Marketing, Business Development, and key Partners to promote events, maximize visibility, and ensure attendance goals.

Develop and manage event budgets, timelines, reporting, and reconciliation; produce budget analysis, spend summaries, and ROI reports.

Create, source, and manage meeting collateral such as signage, materials, attendee lists, and event documentation.

Generate detailed post-event summaries, including attendance data, costs, ROI, and improvement recommendations.

Identify issues and implement continuous‑improvement practices for future event processes and operations.

Coordinate internal events, including holiday parties, firm retreats, internal CLEs, monthly lunches, and other firm activities.

Support all offices and collaborate closely with IT, Facilities, Business Development, Talent Development, and Practice Management.

Produce RFPs, negotiate contracts, reduce potential liability, and ensure contractual obligations are met.

Travel within Texas several times per month (up to 30%).

Reports to the Chief Marketing Officer.

• 8+ years of experience in event planning and client entertainment (required).
• Experience managing event budgets and ensuring timely invoice reconciliation.
• Experience negotiating contracts, reducing risk, and implementing contractual terms.
• Experience building and managing a network of vendors, venues, and hospitality partners.
• Experience with email marketing, CRM, and event‑specific applications.
• Experience planning events within the legal industry or similar professional‑services client base (preferred).
• Knowledge of meeting management, hotel/hospitality operations, and travel programs is a plus.
• Experience with Contact Ease or Vuture is a plus.
• Excellent site‑selection abilities and experience working with major venues.
• Proficiency in all aspects of event planning and ability to multitask across several simultaneous events.
• Strong track record in event economics, budget communication, and ROI analysis.
• Strong organizational, project‑management, and time‑management skills.
• Strong problem‑solving, decision‑making, and execution abilities.
• Strong work ethic; reliable, self‑directed, and professional presence.
• Excellent interpersonal skills; able to manage competing priorities and perform under pressure.
• Accurate and timely expense management.

• 401(k) with 5% company match
• Paid parking or transit subsidy
• 3 weeks vacation plus 10 holidays
• Paid parental leave
• 100% company‑paid medical, dental, and vision and HSA contributions
• Life and accidental death & dismemberment coverage
• Short‑term and long‑term disability fully covered
• Identity protection and critical/accidental coverage
• Employee Assistance Program (EAP)
• Concierge health advocate service

Mid‑Senior level

Full‑time

Marketing

Legal Services