Proposal Coordinator

Overview

Role Summary The Proposal Coordinator supports the Enterprise Development, Government Channel team by coordinating high-quality, compliant proposal submissions that advance A.E. Perkins' strategic growth across public sector markets.

The Proposal Coordinator supports the Enterprise Development, Government Channel team by coordinating high-quality, compliant proposal submissions that advance A.E. Perkins' strategic growth across public sector markets. This position works closely with Proposal Analysts and Proposal Writers to organize documentation, maintain timelines, and ensure accuracy and consistency across all types of RFX deliverables, including Requests for Proposals (RFPs), Requests for Information (RFIs), Requests for Quotes (RFQs), and vendor questionnaires, ensuring each submission is complete, compliant, and delivered on time.

The ideal candidate is highly organized, detail-oriented, and thrives in a collaborative, deadline-driven environment.

Core Responsibilities

• Collaborate with Proposal Analysts and Proposal Writers throughout the entire proposal lifecycle, from intake to submission, to ensure that timelines, deliverables, and requirements are met
• Collaborate with Proposal Analysts and Proposal Writers to monitor proposal milestones, ensure centralized documentation, and provide status updates for all assigned projects

• Partner with Proposal Analysts and Proposal Writers to coordinate inputs from internal subject matter experts across departments, including Operations, Compliance, IT, Implementation, and Marketing
• Schedule and support proposal kick-off, review to ensure clarity of expectations and deliverables
• At the direction of Proposal Analysts and Proposal Writers, submit required RFX deliverables, including Letters of Intent, Intent to Bid forms, vendor registrations, confidentiality/NDAs, RFX questions, addenda acknowledgments, and related attestations, accurately and on time

• Assist with writing and refining non-technical sections such as company overviews, key personnel resumes, organizational charts, case studies, service descriptions, and implementation schedules
• Assist with maintaining standard proposal templates, responses, and supporting materials in proposal management systems (e.g., Loopio)
• Assist Proposal Analysts and Proposal Writers with the development of proposal responses, as needed

• Collaborate with Proposal Analysts and Proposal Writers during the review of RFXs to ensure all requirements are fully compliant with RFX submission criteria
• Uphold A.E. Perkins' standards for accuracy, confidentiality, and audit-ready documentation

• Maintain organized digital files and archives for all submitted proposals in accordance with internal policies
• Assist Proposal Analysis and Proposal Writers with tracking proposal metrics, including win/loss outcomes and post-submission feedback, through our metrics reports across A.E. Perkins' brands to support continuous improvement

• On-time delivery of all assigned RFX responses
• Accuracy and compliance across submitted materials
• Positive internal collaboration feedback from Proposal Analysts and Proposal Writers
• Continuous improvement in content quality and turnaround efficiency

• Ability to manage multiple concurrent deadlines and maintain accuracy across complex assignments

• Strong command of grammar, structure, and tone with the ability to edit or refine technical information into clear, professional content

• Precision in proofreading, formatting, and validating compliance across complex proposal documents

• Demonstrated ability to work effectively in cross-functional environments supporting multiple internal teams

• High proficiency in Microsoft Word, Excel, PowerPoint, Google Workspace, and…