Lead, Grants and Contracts Specialist, OSPH

Why UT Southwestern?

With over 75 years of excellence in Dallas‑Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world‑renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas‑Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals.

Our highly competitive benefits package offers healthcare, PTO and paid holidays, on‑site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career.

The Grants and Contracts Specialist Lead is responsible for overseeing the administration and management of grants and contracts, ensuring compliance with all regulatory requirements, policies, and procedures. This role will provide mentorship to a team of specialists while also providing administrative support to researchers by identifying funding opportunities, assisting with preparation and processing of proposals, negotiating contracts, receiving awards, and assisting in administration.

It is anticipated that this role will collaborate closely with Sponsored Programs Administration (SPA) throughout the life cycle and will require completion of SPA training modules and participation in other educational offerings.

• PPO medical plan, available day one at no cost for full‑time employee‑only coverage
• 100% coverage for preventive healthcare – no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

Education:

Bachelor's Degree in Business Administration, Public Administration, or related field.

Experience:

5 years experience in business or public administration.

Applicants without the stated degree, but with significant additional professional applicable experience may be considered in lieu of education requirement.

• Mentorship:
  Mentor a team of Grants and Contracts Specialists, providing guidance, and training.
• Develop and implement strategies for the efficient and effective management of grants and contracts.
• Coordinate workflows, ensuring that deadlines are met, and standards of quality and accuracy are maintained.
• Grant & Contract Management:
  Oversee the full lifecycle of grants and contracts, from proposal preparation through to closeout.
• Review and approve budgets, financial reports, and documentation for grant and contract applications and submissions.
• Ensure that all grants and contracts comply with relevant federal, state, and institutional regulations, as well as donor or sponsor requirements.
• Assist the PI to negotiate scope of work and/or budget with sponsors, ensuring the organization's best interests are represented.
• Compliance & Regulatory Oversight:
  Monitor compliance with funding agency guidelines, organizational policies, and federal/state regulations.
• Ensure timely submission of progress reports, financial reports, and other required documentation to funding sources.
• Stay current with changes in federal regulations, funding opportunities, and industry best practices, and communicate relevant updates to staff and stakeholders.
• Financial Oversight:
  Oversee the financial aspects of grants and contracts, including and not limited to budget creation, assuring allocable and allowable expenditures, GL account and line item transaction review and reconciliation, determining and assuring transactional correcting entries.
• Work closely with other finance team members to monitor the financial health of all projects, with broad responsibility to manage and transactionally record expenditures, ensure timely recording of GL entries, including accruals, for accurate and complete financial reporting.
• Ensure subawards are timely completing deliverables and submitting respective invoices. Appropriately…