Events Specialist

Responsibilities

• Leads the strategy, planning, and execution of key company meetings and events, including the Fall Owners Meeting, Spring Sales Meeting & Tradeshow, Board Meetings, Supplier Conference, and other enterprise events. Partners with leadership to define event objectives, audience needs, and success measures.
• Develops large-scale, complex event plans aligned with business objectives, including timelines, resource needs, stakeholder responsibilities, and risk mitigation strategies. Anticipates challenges, recommends solutions, and ensures successful execution.
• Manages the evaluation and selection of event facilities, vendors, and service providers. Leads the RFP process, reviews proposals and contracts, negotiates terms, conducts site evaluations, and provides recommendations to leadership.
• Develops and manages event budgets in partnership with leadership. Evaluates costs, monitors expenses, manages events within budget parameters, and provides budget reporting and recommendations.
• Builds and manages relationships as the primary liaison with external partners, including production companies, exhibitors, entertainment providers, hotels, and other vendors to ensure event objectives and service expectations are achieved.
• Develops and executes event marketing and communication plans to ensure sponsors, attendees, exhibitors, and key stakeholders receive effective and timely information.
• Partners with internal marketing teams to develop event themes, messaging, branding, and visual concepts that support organizational priorities.
• Evaluates event effectiveness by analyzing performance metrics, survey results, and stakeholder feedback. Identifies opportunities and recommends improvements for future events.
• Serves as the primary on-site event liaison with facilities, vendors, and stakeholders. Resolves issues and ensures events are delivered according to established objectives and standards.
• Oversees event logistics, including registration, attendee communications, meeting materials, room blocks, records management, and event documentation.

Education and/or

Experience:

Bachelor's degree in Marketing, Communications, or Event Planning is preferred; 4+ years related experience and/or training; or equivalent combination of education and experience.

• Proven experience in event and meeting planning, hospitality, marketing, or project management.
• Experience with large scale corporate events.
• Experience with current Microsoft Office programs (MS Word, Excel, PowerPoint).
• Proficiency with event-management software and productivity tools.
• Strong Project management skills: establishing objectives, timelines, and deadlines; action planning to meet deadlines.
• Ability to develop and manage budgets.
• Strong organizational skill, attention to detail, and multitasking based on customer and organization needs.
• Ability to organize and follow through with complete fulfillment of customer requests.
• Problem-solving skills: listening to, interpreting, and meeting the needs of others; diagnosing and rectifying problems.
• Ability to establish, document, and maintain efficient work procedures.
• Ability to work under pressure and adapt quickly.
• Excellent communication and negotiation skills across different individuals, departments, and external parties.
• Ability to write professional business correspondence, marketing copy, and social media.
• Ability to work independently while maintaining effective relationships with co-workers, executives, customers, and suppliers.
• Desire to support and meet the needs of other employees, customers, and the Company as a whole.
• While multilingual skills are valued, English proficiency (written and spoken) is a core requirement for this position due to the nature of the work, safety regulations, and to ensure accurate communication and comprehension.

• Certified Meeting Planning Professional preferred.

• Competitive Paid Time Off (PTO)
• Safe Harbor 401(k) – 100% employer match up to 5% of base pay and immediate vesting
• Holiday pay – we recognize and pay our employees for 7.5 holidays per year
• Paid Parental Bonding Time
• Employer subsidized medical, dental, and vision plans
• Employer paid life insurance and short-term disability
• Voluntary long-term disability, accident, critical illness, and hospital indemnity insurance
• 24/7 Access to virtual care/telehealth options
• Health Savings Account (HSA) with employer contribution;
  Flexible spending accounts (FSA)
• Wellbeing program with opportunity to earn reduced medical costs
• Employee Assistance Program (EAP) for you, and your family
• Tuition reimbursement
• Employee referral bonus program
• Employee service milestone recognition program

EOE & E-Verify Participating Employer.