Payroll Specialist

About The Job

The Payroll team is responsible for all activities required to complete payroll operations. The Payroll Specialist will work as part of the Payroll team and will be primarily responsible for maintaining and processing all aspects of the biweekly & interim payrolls. This position works collaboratively with all departments, including:
Human Resources, Benefits, Compensation, Finance, Accounts Payable and third party administrators to ensure accurate and timely payrolls utilizing the HCM/ERP/Timekeeping Systems.

40

5

8X5 Day (United States of America)

The Payroll team is responsible for all activities required to complete payroll operations. The Payroll Specialist will work as part of the Payroll team and will be primarily responsible for maintaining and processing all aspects of the biweekly & interim payrolls. This position works collaboratively with all departments, including:
Human Resources, Benefits, Compensation, Finance, Accounts Payable and third party administrators to ensure accurate and timely payrolls utilizing the HCM/ERP/Timekeeping Systems.

The Payroll Specialist job is responsible for completing a variety of payroll related tasks to ensure that employees are paid correctly and for completing all required deposits and reports.

• Provide internal customer support for requests from employees, supervisors or department heads in person, via email and telephone for explanation of a payroll related inquiry; research, resolve or route the question(s) or issue(s).
• Responsible for overseeing the timely input/processing of W4 and Direct Deposit forms and requests.
• Responsible for review and set-up for all garnishment orders including preparation of orders and correspondence for scanning.
• Support the Editors and Approvers with daily/weekly review of timesheets to ensure proper application of MHS policies; contact departments to resolve issues.
• Run delivered payroll reports in timekeeping system and ERP system;
  Prepare, review and take appropriate action on audit reports to verify and/or process data.
• Audit pre & post payroll to ensure the accuracy of hours, wages, tax deductions, garnishments, voluntary deductions and benefit accruals; applicably research, resolve and route issue(s).
• Process bi-weekly payroll through to delivery of checks, payslips and transmission of files to outside banks and agencies.
• Balance and prepare tax data for quarterly and annual payroll tax returns and any other related reports.
• Assist in facilitating payroll timekeeping system classes and provide individual assistance with timekeeping system as needed to employees, editors and approvers.
• Assist payroll management and systems analyst with software and hardware issues. Assist with payroll testing for software upgrades, patches and enhancements.
• Work on special projects as assigned, as well as cross train to support other team members.
• Must have accountability for the above job responsibilities

Payroll operations Monday-Friday 8 am- 4:30 pm (flexible start hours from 7:00 AM to 9:00am)

• Proficient in the use of Microsoft Office Suite
• Excellent customer service skills and work ethic with ability to interact with all level of employees
• Knowledge of automated time and attendance system; knowledge of API preferred
• 2+ years of Workday HCM and Payroll experience

High School diploma (Associates or Bachelors degree preferred) and a minimum of three years in-house payroll experience required. Fundamental Payroll Certification (FPC)/Certified Payroll Professional (CPP) preferred.

Physical Demands and Work Environment

Physical Factors (% of Time):

• 20 - Standing Stationary
• 60 - Standing/Moving About
• 15 - Sitting
• 2 - Kneeling
• 2 - Climbing
• 20 - Bending (stooping/crouching)
• 1 - Crawling
• 30 - Reaching
• 90 - Handling
• 90 - Talking
• 0 - Driving
• 15 - Smelling

Hearing (% of Time):

• 100 - Normal Noise Level
• 0 - Occasional Loud Noise
• 0 - Constant/Very Loud Noise
• 0 - Constant Low Level Noise

Hazardous Conditions (% of Time):

• 5 - Respiratory Irritants
• 50 - Skin Irritants
• 50 - Allergic Irritants
• 50 - Wet Work
  - Hands
• 1 - Wet Work
  - Feed
• 0 - Operation of Heavy Equipment
• 0 - Climbing of Ladders
• 0 - Working in High Places
• 50-75 - Use of Electrical Equipment
• 25-50 - Use of Sharp Utensils
• 80 - Exposure to Blood and Body Fluids

Carrying (% of Time):

• 50 - Up to 10 Lbs
• 30 - 10-20 Lbs
• 10-30 - 20-50 Lbs
• 10 - 50-100 Lbs
• 0 - 100+ Lbs

Lifting (% of Time):

• 45 - Up to 10 Lbs
• 30 - 10-20 Lbs
• 10-30 - 20-50 Lbs
• 10 - 50-100 Lbs
• 0 - 100+ Lbs

Push/Pull (% of Time):

• 10 - Up to 10 Lbs.
• 10 - 10-20 Lbs
• 30 - 20-50 Lbs
• 10 - 50-100 Lbs
• 10 - 100+ Lbs

Visual Demands (Yes or No):

• Yes/No
  - Vision Essential
• Yes/No
  - Vision Not Essential

Environmental Demands (% of Time):

• 100 - Indoor
• 0 - Outdoor
• 0 - Hot Environment
• 0 - Cold Environment

Other (% of Time):

• 10 - Visual Strain

Methodist Health System is a faith-based organization with a mission to improve and save lives through compassionate, quality healthcare. For nearly a century,…