Safety Administrator

Fleet Pride is the largest after-market distributor of heavy-duty truck and trailer parts in the U.S. with some of the best and brightest people in the business! Partner with the best in the heavy-duty industry and apply today!

Position Summary

The EHS & Loss Prevention Administrator supports all EHS & Loss Prevention corporate, field, and location programs and reports to the Director of EHS & Loss Prevention. The EHS & LP Admin oversees all corporate operations for the EHS & LP Department including financial accounting, 3rd party vendor management, reporting distribution, certificates of insurance and auto , and safety/hazmat program management.

Essential Tasks

* Administer all financial accounting and document retention for the EHS/LP Department programs, including but not limited to daily management of mail, billing, invoicing, capital requests (CAR's), and GL coding of expenses.

* Manage 3rd party fire, intrusion, and card access provider and oversee all related processes, reporting, and administration of services.

* Manage and provide Certificates of Insurance (COI) to customers, vendors, and 3rd party management company.

* Manage insurance  with 3rd party management company and provide to Fleet Pride locations annually and when new vehicles are purchased/leased.

* Recommend and assist in development of updates to training, policies, and procedures as requirements and business processes change.

* Provide support to field EHS & Loss Prevention personnel and location team members.

* Manage the safety inbox and respond appropriately to all inquiries within 48 hours.

* Effectively maintain and update the reporting, training materials, program documentation, and policy/procedure documentation on the safety drive.

* Administer and manage the company safety supply and PPE providers, to include but not limited to Lehigh, Cintas, Aramark, and Unisan.

* Administer and manage the company First Aid and CPR programs, including tracking of HEP-B acceptance and declination forms.

* Partner with data integrity team on all hazmat shipping updates and changes.

* Manage and review Safety Data Sheets (SDS) for all new and existing inventory parts to obtain hazard shipping codes and load SDS sheets into the SDS online tool.

* Administer creation and documentation of hazard shipping codes in Varsity and NPM systems.

* Manage and produce reporting on the bi-monthly EHS audits, Safety Reports (Field EHS auditing tool), Fleet Pride Safety Observation Tool, and monthly safety meetings.

Skills

* Bias for Action:
Evaluate, act and communicate in timely manner.

* Decision Making:
Make timely, practical, and effective decisions using facts, data, and logic to support your reasoning.

* Monitoring:
Monitoring/Assessing performance of yourself and other individuals and organizations to make improvements or take corrective action.

* Organization:
Ability to effectively manage duties through planning, time optimization, attention to detail, record keeping, and prioritization.

* Sound Judgment:
Considering the relative costs and benefits of potential actions to choose the most appropriate one.

* Conflict Management:
Ability to effectively resolve high stress situations by understanding all sides of a problem and working with others to develop the best solutions

* Communicating:
Deliver information to others in an effective and appropriate manner.

* Active Learning:
Understanding the implication of gathering new information for both current and future problem-solving and decision-making.

* Time Management:
Managing one's own time and the time of others to ensure all goals are met.

* Analysis:
Ability to use reporting and mathematics to identify and solve problems.

* Critical Thinking:
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

* Coordination:
Adjusting actions in relation to others' actions.

Attributes

* Integrity:
Acting with morals and ethics in all circumstances and maintaining utmost confidentiality

* Oral Expression:
The ability to communicate information and ideas in speaking so others will understand.

* Oral Comprehension:
The ability to understand information and ideas presented through spoken words and sentences.

* Written Comprehension:
The ability to understand information and ideas presented in writing.

* Written Expression:
The ability to communicate information and ideas in writing so others will understand.

* Originality:
The ability to come up with new and different ideas about a given topic or situation, or to develop creative ways to solve a problem.

* Complex Problem Solving:
Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

* Problem Sensitivity:
The ability to determine when something is wrong or is likely to go wrong. It involves recognizing there is a problem and resolving it.

* Deductive Reasoning:
The ability to apply general rules to specific problems to produce answers that make sense.

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