Executive Assistant & Business Operations Manager

Do you want to have real ownership over a major piece of a growing company?

Do you want to work directly with an entrepreneur, learn how a business is built and scaled, and gradually take responsibility for more of the company as you prove what you can do?

We are looking for an unusually capable Executive Business Partner to work directly with the founder of Legacy Industrial Coatings.

This is not a traditional Executive Assistant position.

It is also not a role where you will be handed a checklist every morning.

We want someone with exceptional business acumen, extremely high personal accountability, strong organizational ability, and a genuine desire to help build a company.

You will initially own a combination of executive support, business administration, systems, bid coordination, vendor management, financial administration, recruiting support, and sales support.

But the bigger objective is much more important:

Make the company more efficient. Build systems. Solve problems. Create accountability. Take things off the founder's plate. Help us scale.

As you prove your capabilities, we want this role to grow.

For the right person, there is an opportunity to become an increasingly important part of the leadership team and potentially grow into a Chief of Staff or EOS Integrator type of position in the future.

We operate differently from most traditional construction companies.

AI is becoming deeply integrated into how we operate the business, and we are looking for someone who is already ahead of the curve.

You should be highly proficient with tools including:

• AI agents and agentic workflows
• AI assisted research and analysis
• Connecting AI with existing business software

We are not looking for someone who occasionally uses ChatGPT to write emails.

We are looking for someone who thinks about AI as leverage.

If you are performing the same repetitive task every week, your instinct should be to ask whether AI, software, or automation can do it better.

You should be able to show us examples of how you have used AI to dramatically increase your own productivity.

Your AI proficiency will be part of our interview process.

You should also be very familiar with the Entrepreneurial Operating System.

Ideally, you have worked inside a company running EOS and understand concepts including the V/TO, Rocks, Level 10 Meetings, Scorecards, IDS, Accountability Charts, GWC, and Right Person, Right Seat.

We believe strongly in accountability, measurables, systems, and clearly defined ownership.

• Manage the founder's calendar and help protect his time.
• Coordinate meetings, sales appointments, priorities, and follow up.
• Help turn ideas and conversations into actual execution.
• Keep important initiatives from falling through the cracks.

• Identify inefficient processes and improve them.
• Implement new software and AI systems.
• Find opportunities to automate repetitive work.
• Maintain accurate systems and business data.
• Own our CRM administration and make sure opportunities are being tracked correctly.
• Help document processes as the company grows.
• Help maintain Rocks, Scorecards, action items, and company priorities.
• Make sure commitments coming out of meetings actually get completed.
• Help maintain our Accountability Chart and operating systems.
• Assist leadership with preparation for Level 10 Meetings and other EOS processes.
• Manage our Building Connected bid workflow and outside estimating resources.
• Organize bid opportunities and make sure bids move quickly.
• Coordinate with ownership and sales when opportunities should become meetings or presentations.
• Maintain sales dashboards and reporting.
• Build strong relationships with vendors and manufacturers.
• Research products and systems required for specialty projects.
• Obtain pricing, technical information, availability, and specifications needed for bids.
• Help ensure we are buying intelligently as the company grows.
• Coordinate weekly payroll and sales commissions.
• Process vendor and subcontractor payments.
• Manage customer billing.
• Track accounts receivable and collections.
• Help leadership maintain visibility into important financial…