Senior Executive Administrator

• Serve as a trusted gatekeeper for the executive’s time, access, attention, and commitments
• Represent the executive to senior leaders, donors, authors, publishers, agents, and ministry partners
• Prepare the executive for consequential conversations
• Manage the executive’s professional calendar
• Coordinate executive travel, including flights, accommodations, transportation, itineraries, and logistics
• Prepare travel packets and briefing materials for speaking engagements, media appearances, board meetings, and ministry events
• Coordinate meeting agendas, presentation materials, and follow-up action items
• Manage incoming requests, speaking opportunities, and partnerships
• Serve as primary project manager across ministry initiatives
• Build and maintain project plans, timelines, and implementation schedules
• Track deliverables, dependencies, and deadlines across teams and partners
• Lead weekly project reviews and status reporting
• Identify risks, bottlenecks, and solutions
• Coordinate communication across Gather’s ministry ecosystem and stakeholders
• Oversee podcast production and publishing workflows
• Coordinate timelines and communications with publishers, agents, producers, and contractors
• Support launch execution, campaign logistics, and promotional initiatives
• Manage contractors, freelancers, agencies, and vendors, including onboarding, contracts, timelines, deliverables, invoices, and documentation
• Create and maintain SOPs, workflows, templates, and operational documentation
• Maintain project management platforms, reporting systems, and operational records
• Organize ministry documents and resources
• Support leadership meetings and recurring ministry rhythms
• Capture meeting notes, decisions, and follow-up action items
• Assist with contract routing, expense tracking, reimbursements, and internal communications

• 5+ years of progressively responsible experience in executive support, operations, or project leadership
• Demonstrated experience supporting a founder, CEO, or high-capacity public figure
• Exceptional organizational and project management skills with strong attention to detail and follow-through
• Strong communication and stakeholder management abilities
• Comfort interacting with senior leaders, donors, ministry partners, publishers, and other high-capacity stakeholders
• Proven ability to anticipate needs, exercise sound judgment, and solve problems proactively
• High level of discretion and professionalism when handling confidential information
• Self-starter who thrives in fast-paced, entrepreneurial environments
• Calm under pressure, emotionally mature, and able to navigate changing priorities
• Low ego, high ownership, and confidence to exercise appropriate authority without overstepping organizational decision rights
• Thriving personal relationship with Jesus Christ
• Passion for Gather's mission to mobilize the global church

Demonstrates exceptional organizational and project management skills, with a strong ability to support high-capacity executives and manage complex schedules and communications. Proven experience in stakeholder management, problem-solving, and maintaining confidentiality in a fast-paced environment.

• Executive Support Experience
• Project Management Skills
• Stakeholder Management
• Organizational Skills
• Communication Abilities

• Project Management
• Calendar Management
• Travel Coordination
• Meeting Coordination
• Logistics Management
• SOP Creation
• Documentation Management
• Risk Identification
• Status Reporting
• Deliverable Tracking

• Attention to Detail
• Problem-Solving
• Emotional Maturity
• Discretion
• Self-Starter

• Executive Leadership
• Nonprofit Management
• Ministry Coordination
• Stakeholder Engagement
• Public Figure Support

• Project Management Platforms
• Reporting Systems
• Communication Tools