Operations & Business Development Assistant

KlemchukPLLC is a nationally recognized boutique intellectual property and business law firm based in Dallas, Texas. Werepresentinnovators, entrepreneurs, technology companies, and established businesses that are changing the world through innovation.

Our Founder/CEO is also an entrepreneur actively building multiple businesses, including a growing intellectual property mediation practice, a legal coworking business, and several technology, marketing, and operational initiatives.

We’re looking for someone who wants far more than a traditional administrative position.

We’relooking for someone who wants to help build great businesses.

Most administrative jobs involvemaintainingexisting systems.

This role is aboutgrowingbetter ones.

This position is designed for someone with approximately 3–7 years of professional experience who is ready to accelerate their career.

Your long-term mission is to create leverage.

You are someone whocanidentifyopportunities for improvement, find and implement creative solutions, document processes, improve workflows, implement automations, andhave an eye that continuouslyseeksopportunities for businesses to scale.

As youdemonstrateownership and produce results, your responsibilities will continue to grow.

• Lead screening, sales pipeline management, and assisting with client intake
• Executive scheduling and priority management
• Relationship management and business development follow-up
• Create and schedule Linked Inand other social media content
• Assist with mediation practice development and scheduling
• Client billing, Clio payments, light Quick Books Online bookkeeping
• Manage accounts payable through
• Prepare weekly KPI and scoreboard reports
• Coordinate special projects across the law firm, Engage Workspace, and mediation practice
• Improve workflows, document SOPs, implement AI and automation
• Provide assistancewithadministrative operations and train team members on systems you create

• You naturally createorderfrom chaos.
• You enjoy figuring things out.
• You notice details others miss.
• You take ownership without being asked.
• You communicate professionally.
• You enjoy learning technology.
• You build systems that make everyone more effective.
• You enjoy a fast-paced work environment.
• You enjoy working in the officeand being availableforothersdaily.
• People know they can count on you.

• Youfrequentlyseek approval for routine decisions.
• Yourequirerepeated reminders.
• You dislike changing priorities.
• You prefer repetitive work over solving new problems.
• You wait for someone else to fix problems.

• Detail-oriented
• Analytical
• Positive
• Resourceful
• Professional
• Organized
• Dependable
• Curious
• Socially polished
• Sense of urgency balanced with accuracy.

We can teach software. We cannot teach ownership, integrity, curiosity, judgment,andfollow-through.

Helpful experience includes:

Apple computers,Microsoft 365for Mac,Excel spreadsheets and formulas,Clio, Quick Books Online, , Linked In, Canva, ChatGPT, , and Mailchimp.

Within your first year,you’llprove you are someone the Founder/CEO and the leadership teamcantrust completely.

Overtime you’llown projects, improve operations, build systems, document processes, implement automation, train others, and become a key contributor to the growth of multiple businesses.

Our mission is to empower innovators to change the world. We believe one way we fulfill that mission is by providing unexpectedly great service while continually improving how we operate.

We're looking for someone who wants to help build that future.

• Monday–Friday, 8:30 a.m. – 5:30 p.m.

Up to $50,000 annual salary (based on experience) plus benefits package

Free parking and professional work environment