Coordinator III; Bond Funded

Job Description - Coordinator III (226 Days) Bond Funded (RTP)

Job Description

Coordinator III (226 Days) Bond Funded - ( RTP )

Description

• Administer SBE Program requirements for assigned bond-funded construction and professional services procurements and contracts, maintaining required documentation and supporting compliance with district policies, procedures, contract requirements, and Board-approved program requirements.
• Coordinate assigned SBE initiatives, projects, and program activities by developing work plans, tracking milestones and deliverables, coordinating participants, and providing status updates to the Director.
• Support small-business outreach and engagement by communicating procurement opportunities, coordinating outreach activities, responding to vendor questions, and connecting businesses with appropriate district resources.
• Review procurement and solicitation documents for assigned projects to confirm applicable SBE requirements are accurately incorporated and documented before release or award.
• Monitor SBE participation and contract-compliance activity for assigned contracts, including subcontractor commitments, utilization, required reporting, payment information, and other program documentation; identify exceptions and follow up as appropriate.
• Analyze procurement, contract, vendor-participation, and program data for assigned work; identify trends, discrepancies, or recurring issues and provide findings and recommendations to the Director.
• Conduct assigned compliance reviews and fact-finding related to SBE participation, vendor documentation, contract performance, or reported concerns; document results, support corrective-action follow-up, and escalate significant matters to the Director.
• Maintain program records, tracking tools, dashboards, and reports that provide accurate and timely information on SBE participation, compliance activity, outreach, and assigned project status.
• Prepare reports, correspondence, presentations, briefing materials, and recommendations for review by the Director and use by department and district leadership.
• Apply established standard operating procedures, business processes, program guidelines, and compliance-monitoring practices; recommend practical improvements based on recurring issues, user feedback, data, and lessons learned.
• Serve as a day-to-day liaison with Procurement Services, Bond & Construction Management, vendors, consultants, contractors, program management firms, and other stakeholders to coordinate information, resolve routine program issues, and support timely project delivery.
• Build productive working relationships with chambers of commerce, governmental agencies, business organizations, educational institutions, community partners, and small-business stakeholders, and participate in meetings and events on behalf of the Small Business Office as assigned.
• Develop and deliver program training, workshops, technical assistance, and informational sessions on procurement processes, SBE certification, compliance requirements, vendor engagement, and district procedures.
• Coordinate meetings, stakeholder work groups, outreach events, and program communications for assigned initiatives, including agendas, materials, follow-up items, and documentation of outcomes.
• Provide technical guidance and responsive customer service to district staff, vendors, and partners; research program questions, apply sound judgment within established authority, maintain confidentiality, and perform other related duties as assigned.

• Bachelor’s Degree from an accredited university in Business Administration, Public Administration, Construction Management, Procurement, Accounting, Finance, or related field required.
• Five years of progressively increasing experience in Small Business program administration, public administration, public procurement, contract compliance, construction administration, or related experience.
• Working knowledge of public procurement, contract administration, construction project delivery, SBE program requirements, construction contracting processes, and subcontractor compliance practices applicable to bond-funded projects.
• Ability to interpret procurement documents, contracts, Board policies, administrative procedures, and regulatory requirements and apply them to complex situations.
• Strong project management, analytical, organizational, and problem-solving skills, with exceptional attention to detail and the ability to manage competing priorities.
• Excellent…